My organization is hosting an in-person conference in April.  We have a handful of presenters that still cannot travel but still want to participate in their sessions.  We would like to have them present virtually to the audience that is in-person.  Since the audience will not be dialing into zoom (since it will be shared on the screen in the room) I am wondering if there is any difference between the Meeting and Webinar platforms that I need to consider.  From looking over the product specs there does not seem to be a difference that would impact this setup but I am wondering if I am missing anything. 

Has anyone else used a setup similar to this... and if so, what are some best practices you would like to share?  Or technology hurdles you had to overcome (if any)?  Also, is there a difference between meeting and webinar that impacts this type of delivery? 

More details about our use case:

• These sessions will have presenters "in the room" and some "on zoom"
• There will be a facilitator on-site to help bridge the online to in-room delivery
• Only the online presenters and facilitator will login to zoom;  no attendees
• We have worked with the AV team at the conference center to ensure the audio setup will work 
  • In room presenter will be logged into the their computer (to presenter their portion of the presentation) but not logged into zoom (no active audio)
  • On zoom presenter will be logged into zoom and will control their own presentation and be logged into zoom audio
  • AV will setup Zoom/In-the-room Facilitator to bridge the gap.  They will share their zoom panel on the screen in the room for in-person attendees to view  Zoom Presenter content and their zoom audio will allow for the presenter to be heard and for in-person attendees to ask questions to the online presenter during the Q&A portion of the presentation
  • We are not using the Q&A, Polling or Chat in zoom... all of that will be managed onsite since we will not have any attendees joining the zoom room

Hi Everyone, 

First post from me - very happy to be joining this Zoom community!  Here's the issue:  I support 20 Zoom Meetings users across a network, with the assistance of an IT outsourcing company.  Our users have managed Window 10 desktops, and so we update to major Zoom versions after hours, across the network to all user workstations.  I'm finding that, across versions and over time, my users all have slightly different Zoom Settings.  I'd like to have my Zoom Settings used by all my users, for ease of support and maintenance, but neither I or my IT outsourcer can find a way to 1) grab my Settings and 2) distribute to all my users.  Is there a way to do this?  If not, how are other Zoom administrators addressing this user issue?  Thanks in advance for any comments and guidance the Community can provide!

GL Tirebiter

Zoom Meetings

20 Users

USA