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Streamlining Your Work with Workflow Automation

Workflow automation is a software-driven process that automates tasks through rules or workflows between systems. These can be conditional (if-then scenarios) or sequential (linear order) triggers. Zoom Workflow Automation specifically allows users t... Show more

Workflow automation is a software-driven process that automates tasks through rules or workflows between systems. These can be conditional (if-then scenarios) or sequential (linear order) triggers. Zoom Workflow Automation specifically allows users to create automated workflows across Zoom services and third-party applications, enabling both simple one-step processes and complex dynamic workflows with conditional logic, loops, and delays.

 

🚀 How common workflows help make your workday more productive:

  1. Meeting Documentation: Automatically create and update docs from AI-generated meeting summaries

  2. Daily Chat Briefings: Get automated summaries of important chat channels

  3. Quick Response System: Set up emoji-triggered automated responses for common questions

  4. Document Approval Process: Streamline approvals using emoji reactions

  5. Information Sharing: Automate the creation and distribution of documents across teams

 

 

💡Use Cases:

  • Operational and IT Teams

    • Incident Response Management: Automatically generate tickets and create chat channels when incidents occur

    • Help Desk Automation: Streamline support request handling

    • System Integration: Connect various business apps through webhook triggers

    • Custom Complex Workflows: Build specialized automation sequences for specific operational needs

  • Managers and Team Leads

    • Weekly Check-ins: Automate regular team updates with scheduled messages and forms

    • Meeting Agenda Creation: Use AI to summarize chat discussions for meeting topics

    • Time Off Management: Streamline approval processes for leave requests

    • New Employee Onboarding: Automate team introductions and welcome processes

    • Project Tracking: Maintain automated oversight of team progress and tasks

 

🤔 Are you ready to transform your workday with Workflow Automation? 

 

From automating meeting documentation to streamlining approvals, Zoom Workflow Automation gives you the tools to boost productivity and enhance team collaboration. The power to simplify your work life is just a few clicks away.


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Chat Error Message - Chat Disabled due to large number of participants

I am getting the message below Meetings have under 40 participants - not large Have not gotten this previously Anyone else experiencing? Any solutions? Messages addressed to meeting group chat will also appear in the meeting group chat in Team ChatDu... Show more

I am getting the message below     Meetings have under 40 participants - not large   Have not gotten this previously   Anyone else experiencing?     Any solutions?

 

Messages addressed to meeting group chat will also appear in the meeting group chat in Team Chat

Due to the large number of participants in this meeting system messages for those who joined or left have been disabled  


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Link won't paste into email correctly

Hi there, I have zoom meeting links on my website linked to text. for example REGISTER HERE when clicked on will take you to the zoom meeting registration. All work fine. When I copy and paste them from the website and send them in an email (MacMail)... Show more

Hi there, I have zoom meeting links on my website linked to text. for example REGISTER HERE when clicked on will take you to the zoom meeting registration. All work fine. 

When I copy and paste them from the website and send them in an email (MacMail), they paste in the same format, get sent and arrive in the recipient's inbox in the same format and again all work fine. 

BUT!!! 

When my boss does the same, from Outlook, although it pastes in the the same format , the recipient receives the entire long link except that the last two characters from the link are on a different line and are not in blue or underlined. Once you click on the link, it of course takes you to a 404. I've included a screenshot of what we see. Has anyone else experienced this problem? I would really appreciate some help with this. It's driving us mad. Thank you! 


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Weird keyboard issue related to zoom

So super weird issue that only has zoom as the common thread. Issue: After being in a Zoom meeting for 20-30 minutes, the user's keyboard stops working. This is while in the zoom call and after leaving it. This is an ongoing issue and the user has up... Show more

So super weird issue that only has zoom as the common thread.

 

Issue: After being in a Zoom meeting for 20-30 minutes, the user's keyboard stops working. This is while in the zoom call and after leaving it. This is an ongoing issue and the user has updated zoom 3 times since the issue occurred and it's still present. User is completely up to date with all OS, app, and driver updates.

 

What I've tried:

• Restarting the computer

• Updating Windows 10

• Upgrading to Windows 11

• Updating all available drivers

• Updating Zoom

• Uninstalling/Reinstalling Zoom

• Removing and re-adding keyboard drivers

• Complete wipe of Windows and all personal information

• Assigning a brand new laptop

• Using an external keyboard

 

Whenever it does go away, regardless of what I do, it comes back once the user joins a Zoom meeting. No idea where to go next.


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Resolved! I can't turn off Reactions on my Mac

Hello - I can't seem to turn off gestures on My Mac. I have gone through settings and everything is unchecked. I took a screenshot to show this but can't upload here. If I raise my thumb even by accident a thumb bubble arrives on my screen. Then my v... Show more

Hello - I can't seem to turn off gestures on My Mac. I have gone through settings and everything is unchecked. I took a screenshot to show this but can't upload here.  If I raise my thumb even by accident a thumb bubble arrives on my screen. Then my video freezes but my audio continues. The only option is to unplug my camera and plug it back in.  The equipment I am using is a Sony a6400 camera with HDMI out into a Elgato Camlink 4k and then USB into my Mac.  This has only just started and I'm getting really frustrated with it as I also tend to "talk with my hands" so to speak.. I am on the latest version of software for Zoom and also Mac OS. Please help. Thank you.


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phone ringing through head set and you can't hear your current call

so we use a headset here to answer multiple calls. when i am on one call and the phone rings it rings through the headset and i can't hear my current customer that i am speaking with. is their any setting or any advice to fix this problem. i tried th... Show more

so we use a headset here to answer multiple calls. when i am on one call and the phone rings it rings through the headset and i can't hear my current customer that i am speaking with. is their any setting or any advice to fix this problem. i tried the audio use separate audio device to play ringtone simultaneously and that didn't work. 

thank you, Chris


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Zoom Audio major issue with Original sound for musicians

When engaging Original sound for musicians to allow background sounds, this reverts back to full noise suppression without being requested and this can be a random time before this happens. I am running 6.3.6 which has now included an extra audio opt... Show more

When engaging Original sound for musicians to allow background sounds, this reverts back to full noise suppression without being requested and this can be a random time before this happens. I am running 6.3.6 which has now included an extra audio option - Live performance audio BETA. This has probably screwed the existing software, especially as this is a BETA version. Why has this not been tested fully, I need background sounds for Funeral Live Streaming so that people can hear music and hymns being sung, not any more!!!


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Summary in US English not British English

How do I get the summary to write in British English with British spelling and not US spellings please?

Please, help! When I give the remote control, the participant can't click.

I have a licensed version, but it makes me mad, because my students can't click on the shareable screen when I give them the remote control. I have already checked all the settings, the remote control is turned on. I have a button and follow all the ... Show more

I have a licensed version, but it makes me mad, because my students can't click on the shareable screen when I give them the remote control. I have already checked all the settings, the remote control is turned on. I have a button and follow all the instructions, students take the remote control but can't click. Please, help me to find the solution. Maybe somebody faced the same issue and could solve it. 

thanks


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Virtual backgrounds to be included in Cloud recordings

Feature Request:I would like to suggest that Zoom enables virtual backgrounds to be included in Cloud recordings, just like they appear during live meetings. Currently, while virtual backgrounds are visible to meeting participants, they do not appear... Show more

Feature Request:
I would like to suggest that Zoom enables virtual backgrounds to be included in Cloud recordings, just like they appear during live meetings. Currently, while virtual backgrounds are visible to meeting participants, they do not appear in the Cloud recordings, which can be frustrating when trying to share visually appealing content with others.

It would be great if this feature could be added to enhance the overall experience for users who rely on Cloud recordings. Thank you for considering this suggestion!


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