Hi 

I am curious to know if any one here in the community uses Zoom for recurring group sessions for clients?

We are a non profit and have needed to transfer our face 2 face groups to online due COVID.   A 'group' will run for 20 weeks consecutively and will have the same 10-15 participants attend each week.  There can be up to 10 - 15 different groups that run each week with some (up to 4) starting at the same time.

The constraints we have:

- we are not able to disclose participants email addresses to other participants.

- the groups are being set up by a central admin person (therefore will default as a host)

- there are two facilitators per group who are set up as 'alternative hosts'

- the 'host' does not join as they are just a member of staff who sets the groups up

- unfortunately our email address have been configured to include surname so need to be mindful how we send out the invites.  We have to protect staff identities (ie not disclose full name, first name is ok)

- we use google email and calendars.

The issues we are facing:

- more than two groups, the alternative hosts are not able to get into the meeting (has happened with two groups booked at the same time).

Looking for ideas on solutions on how we can centrally manage the zoom bookings and invitees with minimal disruption to clients and staff and not having admin heavy process.

- ideally would like invite to go directly to staff who can add to calendar

- ideally would like invite to go directly to clients

Thank you

Jackie