Zoom Mail and Calendar
cancel
Showing results for 
Search instead for 
Did you mean: 
Effective January 9th, 2026 through January 22nd, 2026: The Zoom Community is currently in read-only mode with login disabled, to deliver you a new and improved community experience!

The site is still accessible to view, however, the ability to login, create content, or access your community account is temporarily unavailable. We appreciate your patience during this time. If seeking support, please browse existing community content or ask our Zoom Virtual Agent.

What are Zoom Mail and Calendar?

The Zoom Mail and Calendar Clients allow you to view and manage your emails, as well as schedule and manage your calendar events, directly from the Zoom desktop client, further centralizing all your meeting, phone, chat, whiteboard, email, and calendar needs in one application. If you're still looking for support, browse our Zoom Mail and Calendar support articles or start a new discussion below!

Recent Activity

Error 100000404 and Calendar couldn't sync

Since subscribing to my Workplace Pro plan, I've been experiencing persistent issues with my Zoom desktop app. I'm unable to connect to the calendar or create scheduled meetings, consistently receiving Error code 100000404 and a warning: "Your calend... Show more

Since subscribing to my Workplace Pro plan, I've been experiencing persistent issues with my Zoom desktop app. I'm unable to connect to the calendar or create scheduled meetings, consistently receiving Error code 100000404 and a warning: "Your calendar couldn't sync. Meeting and calendar services are temporarily busy. Refresh or try again later." I've already tried clearing the Zoom cache, updating the app, and even uninstalling and reinstalling it, but nothing has resolved the problem. I don't believe it's a network issue, as my other Zoom account on the same app works perfectly fine. I've also reached out to Zoom support, but I haven't received a response.


Show less

By
Newcomer
This thread is read-only

Unsolicited emails and calendar scheduling

I am repeatedly receiving unsolicited emails inviting me to join meetings and automatically entering the meetings on my Outlook calendar. These are from persons or companies I haven't heard of, or are from zoom for their training meetings. I haven't ... Show more

I am repeatedly receiving unsolicited emails inviting me to join meetings and automatically entering the meetings on my Outlook calendar.  These are from persons or companies I haven't heard of, or are from zoom for their training meetings.  I haven't been able to find any way to stop this.  I am so tired of regularly having to remove these meeting from my calendar and there is no option to unsubscribe from the zoom emails.  Please help.  Thank you.


Show less

By
Newcomer
This thread is read-only
reply-icon Latest Reply - 

How can I use ZOOM email and ZOOM calendar to send email invites for ZOOM meetings?

I don't have gmail (free nor paid) or o365 (free nor paid). I use a regular IMAP email service. Here is a KB I tried without success: https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0063688 I purchased zoom because of the features b... Show more

I don't have gmail (free nor paid) or o365 (free nor paid). I use a regular IMAP email service.

 

Here is a KB I tried without success: https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0063688

 

I purchased zoom because of the features below:


What are Zoom Mail and Calendar?

The Zoom Mail and Calendar Clients allow you to view and manage your emails, as well as schedule and manage your calendar events, directly from the Zoom desktop client, further centralizing all your meeting, phone, chat, whiteboard, email, and calendar needs in one application.

 

HOW?



Show less

By
Newcomer
This thread is read-only
reply-icon Latest Reply - 

Moving from one calendar to another

I have a zoom account, but use it for a variety of emails and calendars. I have several emails and calendars due to different clients. How can I change my settings so I can toggle between various client calendars and therefore emails (when I send inv... Show more

I have a zoom account, but use it for a variety of emails and calendars.  I have several emails and calendars due to different clients.   How can I change my settings so I can toggle between various client calendars and therefore emails (when I send invites)


Show less

What happened to the "advanced options" then "external calendar"??

This last update vanished the option of selecting "advanced options" then selecting a different external calendar. My Zoom account is set up for Google Calendar. But I would add this additional option, and a iCal option would be selected, so it would... Show more

This last update vanished the option of selecting "advanced options" then  selecting a different external calendar.  My Zoom account is set up for Google Calendar.  But I would add this additional option, and a iCal option would be selected, so it would add a iCal entity to my Mac Calendar.

Now it vanished?  Any idea where it is or how I can get it back?


Show less

reply-icon Latest Reply - 

Attendees did not receive meeting invitation

I set up a meeting invitation and wondering why some of my attendees did not receive the link or meeting invitation through email.

reply-icon Latest Reply - 

Unwanted zoom messages about calendar events

I have connected my google calendar with zoom. Now I always get notifications from zoom about events and tasks that are not zoom-meetings. This is really annoying because I'm using a productivity tool that manages tasks dynamically. I constantly rece... Show more

I have connected my google calendar with zoom. Now I always get notifications from zoom about events and tasks that are not zoom-meetings. This is really annoying because I'm using a productivity tool that manages tasks dynamically. I constantly receive unnecessary and unwanted notifications from zoom about my tasks.
How can I disable this or limit it so that I am only informed about zoom meetings?
Thanks. 


Show less

By
Newcomer
This thread is read-only
reply-icon Latest Reply - 

Accessing Shared Outlook Folders in Zoom Mail Client

Hi,I'm currently using the Zoom Mail Client connected to my Microsoft 365 Outlook account. While it works well for my primary inbox and folders, I noticed that shared folders (which I can access in the Outlook app) are not visible or accessible in Zo... Show more

Hi,

I'm currently using the Zoom Mail Client connected to my Microsoft 365 Outlook account. While it works well for my primary inbox and folders, I noticed that shared folders (which I can access in the Outlook app) are not visible or accessible in Zoom Mail.

Is there currently any way to access shared folders or delegated mailboxes within the Zoom Mail Client?

BR,


Show less

By
Zoom Partner
This thread is read-only

I Have Spared You. For Now

Dear Zoom People, You're welcome. I am writing to let you know that, through the bottomless depths of my patience and benevolence, I have chosen not to smite your entire platform into oblivion over the glaring absence of a contact list for adding inv... Show more

Dear Zoom People,

You're welcome.

I am writing to let you know that, through the bottomless depths of my patience and benevolence, I have chosen not to smite your entire platform into oblivion over the glaring absence of a contact list for adding invitees to meetings.

Truly, it is only by grace—mine, not divine—that you have been permitted to continue operating.

I have painstakingly typed out email addresses manually like it’s 1992, and I have smiled through it. Not because it brings me joy, but because I am a Saint. A Saint who has suffered much... and asked only that your platform show some small understanding of user convenience.

So please, take this moment to reflect. Ask yourselves:

  • Why does a platform built for communication lack the most basic communication feature?

  • Why must I integrate a redundant calendar or belong to a corporate monolith just to access something as simple as a contact list?

  • Why, Zoom? Why.

Implement this. Make it happen.

Your continued survival may depend on it.

With impossible restraint,
The Reluctant Earthling
Saint, Sufferer, Unpaid UX Tester, and Friend to the Masses


Show less

By
Newcomer
This thread is read-only

Why does Zoom think I need another calendar?

I am frustrated that the new Zoom look has removed recurring meetings (or at least all my former ones). And now instead of presenting me with upcoming and recurring meetings, I get my Outlook calendar. I have Outlook - I don't need Zoom to inform me ... Show more

I am frustrated that the new Zoom look has removed recurring meetings (or at least all my former ones). And now instead of presenting me with upcoming and recurring meetings, I get my Outlook calendar. I have Outlook - I don't need Zoom to inform me when my dental appointment is and to "helpfully" be sure I know that it is "not a Zoom meeting." All these apps start great, then go downhill when they think they need to be the center of our universe. Integrate will with other apps like calendars, but don't duplicate them. I'm glad we are on MS Teams so I only have to use Zoom on occasion - very clunky and not user friendly compared to what it was a couple years ago.


Show less

reply-icon Latest Reply -