Zoom Scheduler
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What is Zoom Scheduler?

Zoom Scheduler provides users with the ability to generate slots of availability for attendees to then select a preferred time on both parties' calendars, which reduces time spent going back and forth to sync schedules. If you're still looking for support, browse our Zoom Scheduler support articles or start a new discussion below!

Recent Activity

Custom Start Times for Meetings in Scheduler

I see that this has been an issue in the past. I need to set a schedule for appointments with customized start time (like 1:55 p.m. or 9:05 a.m.) but when I input that time using the Scheduler, it changes back to 9:00 a.m. What am I missing? I've tri... Show more

I see that this has been an issue in the past. I need to set a schedule for appointments with customized start time (like 1:55 p.m. or 9:05 a.m.) but when I input that time using the Scheduler, it changes back to 9:00 a.m. What am I missing? I've tried "Set custom hours," "Date overide," changing the increment times, the duration, the padding times. I've read every article I can find, and used the Zoom Chatbot and nothing works. 

Any suggestions?


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Resolved! Zoom used to open Outlook with old account to send emails - it doesn't now from Gmail

Hi, I am registered with Zoom using my active Gmail address. With my previous - now deleted email address/Zoom account - Zoom would open Outlook to send the meeting invitations once the meeting was scheduled. When I schedule a meeting now, it doesn't... Show more

Hi, I am registered with Zoom using my active Gmail address.  With my previous - now deleted email address/Zoom account - Zoom would open Outlook to send the meeting invitations once the meeting was scheduled.  When I schedule a meeting now, it doesn't do that.  Should Zoom be generating an email from Gmail to send my invitations, or do I just copy the information and send it myself, or does it matter?  Thanks!  


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Zoom Scheduler does not allow to hide dates with "No availability"

My use case:I want to schedule a weekly presentation that my audience can sign in for using a schedule page created with Zoom Scheduler. I want Zoom Scheduler to only display dates that have an event and not "empty" days that have "No availability". ... Show more

My use case:

I want to schedule a weekly presentation that my audience can sign in for using a schedule page created with Zoom Scheduler.

 

I want Zoom Scheduler to only display dates that have an event and not "empty" days that have "No availability". But Zoom does not allow me to make the setting "Don't display days without availability".

 

I urgently need this feature!


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Custom Notifications for No-Shows in Scheduler

I want to create an automatic notification that is triggered when someone is marked as a no-show to a scheduled meeting. This does not seem to be an option...is there a workaround or does it need to be done manually? Or is it obvious and I'm just mis... Show more

I want to create an automatic notification that is triggered when someone is marked as a no-show to a scheduled meeting. This does not seem to be an option...is there a workaround or does it need to be done manually? Or is it obvious and I'm just missing it? I cannot "cancel" a meeting once the designated time has started, so building it into the cancellation notification won't work.

 

If it is not possible, is there a way to submit a feature request? Since it is possible to mark someone as a no-show, I feel like it would be easy to add that to the drop-down in the custom notification under the timing trigger, so the list would be: 

  • after booking 
  • before event starts 
  • after event starts 
  • after event ends 
  • after one cancels
  • after marked as a no-show

Surely I can't be the only one who would appreciate this feature???

How do you handle no-shows?


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Can I block certain countries from posting spam scheduler meetings?

I have been spammed by a party (or parties) in one country. 

I want to keep the scheduler available, but avoid one country.

Please advise.


reply-icon Latest Reply - 

Zoom Scheduler Reply Option

When a booker schedules an email and the confirmation email comes to our inbox, their email is in the body of the confirmation email. When we reply to that email to follow-up or respond to a question, it only says "Zoom Scheduler" in the "to" field n... Show more

When a booker schedules an email and the confirmation email comes to our inbox, their email is in the body of the confirmation email.  When we reply to that email to follow-up or respond to a question, it only says "Zoom Scheduler" in the "to" field not the booker.  How we do get the booker info in there, so that we can reply/follow-up?


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Scheduler meeting notification to host not working

I just signed up for scheduler, need to get sms or email notification when someone creates meeting, so I don't have to keep checking zoom calendar, how to do that? Tried setting notifications to you everywhere but no email or sms works for creating m... Show more

I just signed up for scheduler, need to get sms or email notification when someone creates meeting, so I don't have to keep checking zoom calendar,  how to do that?

 

Tried setting notifications to you everywhere but no email or sms works for creating meeting.

 

Email is sent to attendee when creating meeting but not to host, email is sent to both when meeting cancelled.


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Spinning wheel and grayed out time slots when accessing Zoom scheduler.

When using the link provided in Zoom scheduler, it takes you to the page, allows you to select the booking page of choice, but once clicked pulsing gray blocks where the time blocks should populate and the 'spinning' thinking wheel is all that shows.... Show more

When using the link provided in Zoom scheduler, it takes you to the page, allows you to select the booking page of choice, but once clicked pulsing gray blocks where the time blocks should populate and the 'spinning' thinking wheel is all that shows.  After a few minutes it will show a simple error message with no explanation as to why the page did not fully load.  
Greatly appreciated if anyone has a solution or can relate to having a similar problem.

 

 


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Scheduler Polls Not Updating

Hello, every single time I create an availability poll and try to update it, the scheduler freezes and never updates. I just get the spinning wheel forever until i force quite out of Zoom and log back in. This has been happening every single time - f... Show more

Hello, every single time I create an availability poll and try to update it, the scheduler freezes and never updates. I just get the spinning wheel forever until i force quite out of Zoom and log back in. This has been happening every single time - for months - on the Zoom App for Mac. I've tried making sure my laptop and zoom are on the most up-to-date system but I've never gotten it to work. My workaround has been to delete the entire poll and make a new one but its a horrible option when the link was already sent to clients. Any troubleshooting tips?


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Subject: Zoom Phone Setup – Verification Screen Frozen & Local Dialing Misrouting (AU/NZ Metered Pla

Subject: Zoom Phone Setup – Verification Screen Frozen & Local Dialing Misrouting (AU/NZ Metered Plan)Message:Hi Zoom Support,I'm configuring Zoom Phone under an AU/NZ metered plan and have encountered several setup issues that are preventing basic f... Show more

Subject: Zoom Phone Setup – Verification Screen Frozen & Local Dialing Misrouting (AU/NZ Metered Plan)

Message:

Hi Zoom Support,

I'm configuring Zoom Phone under an AU/NZ metered plan and have encountered several setup issues that are preventing basic functionality:

  1. Phone Number Verification Lock
  • I assigned the internal Zoom Phone number provided by the system.
  • Upon doing so, I was prompted to verify the number — a code was sent via SMS or voice call.
  • However, the verification screen froze and blocked access to the Zoom desktop app, preventing me from checking whether the code was received.
  • I canceled the verification box to regain control of the app, but now I'm unable to enter the original code or trigger a resend.
  • There’s no indication of where the code might have arrived — my number may not support SMS yet, and I haven’t received a verification call either.
  1. Local Dialing Issue
  • I'm located in Victoria, Australia and using the AU/NZ Metered plan.
  • When I dial my local landline using the correct format (XXXX XXXX), Zoom rewrites it with international codes (+61) and then fails the call with the message “can’t call to that area.”
  • My Time Zone is correctly set to Melbourne (AEST), but I don’t have access to Zoom Workplace Sites or Emergency Services sections — so I can't verify or adjust region defaults.
  • The only package showing is AU/NZ Metered; I want to call a UK landline and pay per 60 seconds
  • I;ve tried to assign  both the Phone and Direct Number fields with the internal number Zoom offered me (which has an Australian prefix) but the phone number verification lock issue above stopped me doing this.
  • Dialing rules and call routing appear to be misinterpreting local numbers as international.

Request:

Could you please:

  • Help complete or bypass the verification step so I can fully activate the assigned number.
  • Confirm that local Australian landline numbers are supported under the AU/NZ Metered plan and suggest how to correct the misrouting.
  • Advise whether region defaults or dialing policies can be adjusted on metered plans that do not show Sites or Emergency Services tabs.

I’d really appreciate a guided solution — even though my needs are basic, navigating these setup steps has been far from straightforward.

You did offer a guided setup when I installed, but I thought it would be easy. Can I get that support now?

 

Thanks so much, Maurice


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