When recording (or streaming to YouTube) webinars, the branding name tags are HUGE and when multiple people are on screen do not scale properly, and obscure the view of those on camera. This used to not be an issue. The change happened sometime between - Jan 10, 2025 (last good looking recording with scaled name tags) and Jan 24, 2025 (first bad name tag scaling). 

Please advise.

Hi everyone! 👋

I’m looking for some fresh inspiration on how to make webinars feel more dynamic and less like a one-way presentation. I’ve been hosting sessions regularly, and while the content is strong, I feel there’s still room to make the experience more engaging, memorable, and enjoyable for attendees.

I’m especially curious about the format and flow of webinars that have worked well for you. Have you tried more conversational styles, panels, live Q&A throughout instead of at the end, or more visual storytelling instead of slide-heavy presentations? I’m also interested in whether you’ve experimented with things like open discussion moments, quick interaction segments, or inviting attendees to influence the direction of the session in real time.

What I’d really love to hear are real experiences: something you tried that made the webinar noticeably more lively, or even things that didn’t work and what you learned from them. If you’ve found certain approaches that keep people engaged from start to finish, I would really appreciate hearing about those as well.

Thanks in advance to anyone who shares their thoughts. I’m excited to learn from this community and hopefully bring some new energy into the webinars I run. 

Hi! We're hoping for some advice/best practices- anything would be great.

Situation:

1. We have a webinar scheduled for "date a" with 100+ registrants. 

2. We need to reschedule this webinar to "date b". 

3. All registrants have already received an email confirmation with the information for "date a" and they need to be updated with an email for "date b". 

What is the best way to handle this? If we change the webinar date, will registrants be notified and/or can we control the email that they receive?  Would love recommendations, we can't seem to find any info on this. 

Thanks!

Hi! Looking for some guidance or best practices on rescheduling a recurring webinar when attendees have already added it to their calendars.

Situation:

1. We created a recurring Zoom webinar (even though the sessions weren’t happening at regular intervals) so registrants could sign up once for both sessions.

2. The first webinar has already taken place.

3. The second webinar was originally scheduled for 13 November.

4. We needed to move the second session to 20 November, so we edited just that occurrence in Zoom, we did not create a new webinar.

5. Registrants already received the automatic Zoom confirmation email for 13 November, including the auto-generated calendar invite link.

6. After changing the date, the Zoom calendar entry on attendees’ calendars did not update, they still have the original 13 November date.

7. When we resend the confirmation email, attendees do not get a calendar request they can “Accept” to update the date,  they only get the ICS link again, which doesn’t overwrite the existing calendar entry.

Q
uestion:

- What’s the best way to handle this?
- Is there a Zoom-supported method to force the calendar invite to update or send a true calendar request (METHOD:REQUEST) when a recurring webinar date changes?

Any advice or recommended workflow for this scenario would be greatly appreciated!

Thanks in advance!

Hello All! I run a lot of Zoom Webinars without any trouble - but today we experienced a pretty nasty glitch. 

- The entire screen went Green - no way to get it back. Just restarted Zoom and then the video was just black. Restarted the computer and then it seemed to work fine. Worried about future webinars. 

My organization has hundreds of recordings from weekly webinars over the years. Is it possible to generate a transcript for these existing recordings and if so, how would I do this. All my searching only leads to generating transcripts going forward and the answers do not seem to be applicable to this specific use case. 

Thanks

We stream in-person lectures to at home attendees.  All technology including mics and the laptop go through a system that projects into the room and to the audience at home (through Zoom).  When our lecture speaker includes videos in the PowerPoint presentation, a few issues happen with the volume.  Attendees on Zoom are only able to hear choppy/underwater sound clips (it's like a mix of the speaker talking and the video--just jumbled noise).  Also, attendees are saying after the videos are played, the speakers volume gets really low for a minute then comes back to normal.  How can we 1. Have a video play with the volume from both the video and speaker audible, and 2. Regulate the volume levels so the speaker's mic doesn't dip after videos are played.  Thanks!