Zoom Scheduler
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What is Zoom Scheduler?

Zoom Scheduler provides users with the ability to generate slots of availability for attendees to then select a preferred time on both parties' calendars, which reduces time spent going back and forth to sync schedules. If you're still looking for support, browse our Zoom Scheduler support articles or start a new discussion below!

Recent Activity

New Zoom Desktop Interface is Frustrating

Why don't yopu make the upgrade to the new Zoom interface an option the user can specify when it will take place? The previsous interface was perfect for my needs, and when in a hurry to schedule a new meeting I am met with an interfweace that I now ... Show more

Why don't yopu make the upgrade to the new Zoom interface an option the user can specify when it will take place?   The previsous interface was perfect for my needs, and when in a hurry to schedule a new meeting I am met with an interfweace that I now have to learn all over again.

 

I figured it out, but I must say I find the older interface design more lelgant and efficine.  Your giving me features I don't care about.

 

And I love Zoom... It is so much more reliable than any other video conferencing platform.

 

Just thought you should know All knowing and all wise Zoom

 


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Recurring meetings - no fixed time

Hi, this post is more for curiosity. I'm wondering if I am in a tiny minority of people who have a large number of "No Fixed Time" meetings. This is because we have many clients with whom we "hop on a call" on short notice, at varying times. This use... Show more

Hi, this post is more for curiosity. I'm wondering if I am in a tiny minority of people who have a large number of "No Fixed Time" meetings. This is because we have many clients with whom we "hop on a call" on short notice, at varying times. This use case seems to be a real second-class citizen, in that,

 

a. You can't create such meetings from the desktop app

b. The whole page is wasted space for me - see screenshot. I have to scroll down, click the tiny "Recurring meetings" link, and then scroll down through my many meetings to find one (alpha-sorted of that list was restored in - thanks!). Most of the screen is used with the beach umbrella and "no meetings scheduled, enjoy your day". (I don't have any meetings SCHEDULED, but unfortunately in my situation, that isn't automatically a beach day... sigh.)

 

If this is indeed a low priority use case, that's fine, but I have one small suggestion: at the top of this page can there be a simple one-line quick search box? That way I can quickly "zoom in" (ha) on my desired meeting. I believe that feature would equally benefit those have *scheduled* recurring meetings. Thanks!


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Zoom Freezing When Loading Attendees in Scheduler (Google Integration)

When scheduling a meeting in the Zoom Workplace desktop app (v6.6.2), the attendee search field gets stuck loading and then turns into a blank white box. The app does not technically go into “Not Responding,” but it becomes unusable and requires endi... Show more

When scheduling a meeting in the Zoom Workplace desktop app (v6.6.2), the attendee search field gets stuck loading and then turns into a blank white box. The app does not technically go into “Not Responding,” but it becomes unusable and requires ending the task through Task Manager.

 

This seems to happens when the app tries to pull contact suggestions from the user’s Google integration. Typing certain letters (like C) eventually returns results after about 10 seconds of loading, while others (like J) trigger the freeze.

 

The Zoom web portal does not experience the freeze but also doesn’t provide any attendee auto-suggestions — it requires typing full email addresses manually. Meetings created this way sync correctly back to the desktop app.

 

Environment

  • Windows 11

  • Zoom Workplace version 6.6.2

  • Signed in with a personal Gmail account

  • Google Calendar and Contacts integration enabled

Troubleshooting Performed

  • Updated Zoom to the latest version

  • Verified latest Windows updates
  • Reinstalled Zoom multiple times

  • Deleted AppData → Local and AppData → Roaming Zoom folders, restarted, and reinstalled

  • Disabled & enabled + reconnected Google integration under the Account Management and User profile.

  • Removed all permissions from both Google and Zoom, then reauthorized with full Contacts and Calendar access

  • Issue confirmed to occur only in the desktop app

Behavior Summary

  • Typing “C” → results appear after ~10 seconds

  • Typing “J” → app freezes, attendee box turns white, requires end task via Task Manager

  • Web portal → no auto-suggestions, but functions normally

  • Manually entered emails work fine

  • Meetings created on the web sync correctly to the desktop app

Current Workaround

 

We’ve set the user up to use the Zoom web portal for scheduling meetings and manually entering attendee emails (it is not auto-populating) until the issue is resolved.

 

Request

We’d like to confirm if others are experiencing similar issues with Google integration on personal Gmail accounts in Zoom v6.6.2, or if this is a known bug currently being reviewed by Zoom.

 


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Availability Poll now showing me as unavailable all the time

I re-authorized my calendar, cleared my browser cache, ensured proper time zones, but I am unable to show any availability slots for next week. It was working fine just a few days ago...

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Issue with Scheduler's Repeat Date Range

I am trying to extend the Scheduler Repeats Date Range, but it's only allowing me to schedule 2 weeks out at a time (to the end of the month). Is there a way to schedule out Zoom time slots for the remainder of the year?

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Zoom scheduler invites dont have the cancel or reschedule links

Hi fellow community members, I’m experiencing an issue where individuals booking meetings with me via the Zoom scheduler are not receiving the cancel or reschedule link in their confirmation emails, all other pertinent details are there. any suggesti... Show more

Hi fellow community members,

 

I’m experiencing an issue where individuals booking meetings with me via the Zoom scheduler are not receiving the cancel or reschedule link in their confirmation emails, all other pertinent details are there. 

any suggestions to remediate this. 

 

Thank you for your help!


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Zoom Scheduler Meeting Title customization

Zoom Scheduler feedback. Suggestion to customize the Meeting Title. With Calendly, Bookings, FreeBusy and other apps, the Title of the appointment can be changed to be however you want it. The default for Zoom Scheduler is "30 minute meeting with Jos... Show more

Zoom Scheduler feedback. Suggestion to customize the Meeting Title. With Calendly, Bookings, FreeBusy and other apps, the Title of the appointment can be changed to be however you want it. The default for Zoom Scheduler is "30 minute meeting with Josh (1 of 20 spots filled)" That is worthless information to me. I have to open the invite to see who scheduled the appt, the company name, and the purpose. Ideally what I would like is the option of the title to be: "Purpose of the Call (Company Name or Person Name)".  Let me choose in the settings area how I want the variables to be used in the meeting title.  And I just don't understand the purpose of the "1 of 20 spots filled" in the meeting title.  Maybe show that when the other user is scheduling the meeting, but not in the title of the meeting.  


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Cohost view Meetings on Web

I have added a user as a co-host to several recurring meetings, but they don't show up in their web portal so they can start it from there.  How do I enable this so all meetings show up?

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Adding invitees in bulk when scheduling a meeting

How do you add invitees in bulk when scheduling a meeting

 

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Meeting invites -- the scheduled meeting doesn't populate emails

Not sure why my meeting notice doesn't populate recipient emails...I'm forced to hyperlink the meeting notice into emails myself...

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