Zoom Mail and Calendar
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Important updates from Zoom Support:
  • Effective immediately, customers with subscription plans greater than $10 USD/month may receive live chat support. Sign in and visit our contact page to view your support options.

  • Starting February 1, 2025, Zoom Phone customers must add their phone numbers to an approved 10DLC campaign in order to keep using SMS/MMS capabilities on their numbers.

What are Zoom Mail and Calendar?

The Zoom Mail and Calendar Clients allow you to view and manage your emails, as well as schedule and manage your calendar events, directly from the Zoom desktop client, further centralizing all your meeting, phone, chat, whiteboard, email, and calendar needs in one application. If you're still looking for support, browse our Zoom Mail and Calendar support articles or start a new discussion below!

Recent Activity

Zoom and Gmail Automatically adding me to Events

Hi, I work as an assistant and schedule lots of zoom meetings for my boss. I've noticed since the update (we have Version: 5.16.10 (25689)), that every time I schedule a meeting and add it to my boss's calendar and invite the other attendees, once I ... Show more

Hi,

 

I work as an assistant and schedule lots of zoom meetings for my boss. I've noticed since the update (we have Version: 5.16.10 (25689)), that every time I schedule a meeting and add it to my boss's calendar and invite the other attendees, once I save the event MY gmail is automatically added as an attendee. So then if I'm not in the meeting I have to go back in and delete myself. Is there any way to turn this off? 


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Connection to a Google Calendar led to deleting meetings in Zoom account

I had a situation (n=3) where the scheduled meetings in Zoom disappeared from account. When folks went to login, meeting link was no longer valid. ZOom support says it is connected to my Google calendar and if I delete from Google calendar, it will d... Show more

I had a situation (n=3) where the scheduled meetings in Zoom disappeared from account.  When folks went to login, meeting link was no longer valid.

 

ZOom support says it is connected to my Google calendar and if I delete from Google calendar, it will delete from account.  Never wanted any connection to my Google calendar anyway...I don't use Google calendar for work.

 

Any suggestions to disconnect all communication between Zoom and Google?  


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How do I get someone to stop spamming me with their zoom meeting invites?

A spammy online marketer keeps sending me Zoom email invites, and it's clogging up my inbox. I never subscribed to their thing and there isn't a way to unsubscribe/remove from list through the zoom invites that I can find. I don't want to block the e... Show more

A spammy online marketer keeps sending me Zoom email invites, and it's clogging up my inbox. I never subscribed to their thing and there isn't a way to unsubscribe/remove from list through the zoom invites that I can find. I don't want to block the emails because it will block all Zoom meeting invites and I do need access for work purposes. Nor do I want to just create a new folder because real meetings will get lost in the spammy jungle. Does zoom have no way to ask to be removed from someone's meetings? 


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Error when trying to login with gmail

Whenever I try to login with gmail on the zoom app it takes me to the sign in tab. But, if I select my account, it redirects me to a page which states "Sorry, something went wrong there. Try again." IF I click next (which is at the bottom of the scre... Show more

Whenever I try to login with gmail on the zoom app it takes me to the sign in tab. But, if I select my account, it redirects me to a page which states "Sorry, something went wrong there. Try again." IF I click next (which is at the bottom of the screen) it brings me to another page which says:

 

400. That’s an error.

The server cannot process the request because it is malformed. It should not be retried. That’s all we know.

 

I cannot access my zoom meetings unless I am signed in with gmail. Please get back to me when possible...

 

Thank you, Vahan


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Is there a way to integrate Zoom to iOS calendar / Mail app when using private domain e-mail?

HiI have two e-mails, which are quite common in my country yet not gmail or outlook etc. I use Apple Mail and calendar. It seems like there is no way to make the integration unless some one uses Outlook, Gmail or Exchange, which is quite disappointin... Show more

Hi

I have two e-mails, which are quite common in my country yet not gmail or outlook etc. I use Apple Mail and calendar. It seems like there is no way to make the integration unless some one uses Outlook, Gmail or Exchange, which is quite disappointing from Zoom.


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Not receiving meeting invitations, but host sees me as attending

I'm currently in the job search process and have encountered this problem three separate times now.1) The recruiter/hiring manager sends me a regular email saying they scheduled our meeting via Zoom.2) I do not receive an invitation via email from Zo... Show more

I'm currently in the job search process and have encountered this problem three separate times now.

1) The recruiter/hiring manager sends me a regular email saying they scheduled our meeting via Zoom.

2) I do not receive an invitation via email from Zoom, nor does the meeting appear on my Zoom schedule on the desktop app/web app or Google Calendar. An invite email is not in my Spam/Junk folder.

3) I email the recruiter/hiring manager asking them to resend the invitation or meeting link, but they assure me I was sent the invitation and they can see me as "accepted" on their end.

4) I have to ask them to send the meeting details via email anyway, which makes me look entirely unprofessional.

 

Is this a known issue? How can I ensure my email is whitelisted by Zoom? I did the "test email" function with the chat bot, which are delivered, but I don't get any other Zoom emails.


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Default setting Zoom so that scheduled meetings are saved on Apple Calendar

Is it me alone? Am I just too clumsy? Does Zoom want to get rid of Apple product user customers? What is described below took / is taking place on the Zoom Desktop App. FORMER SCHEDULING METHODUntil a few days ago, after setting the date and time of ... Show more

Is it me alone? Am I just too clumsy? Does Zoom want to get rid of Apple product user customers?

 

What is described below took / is taking  place on the Zoom Desktop App.

 

FORMER SCHEDULING METHOD

Until a few days ago, after setting the date and time of a new meeting and clicking Save in the "New event" pop up window, a new window would automatically pop up to insert this meeting in my Apple Calendar. 

 

NEW SCHEDULING METHOD

Now, to reach the same result (i.e. to have a window popping up to insert the new meeting in my Apple Calendar), I need to:

 

1. Scroll the "New event" pop up window down to its bottom

2. Click Export

3. Click Use an external calendar

 

Does anyone know how I can set up my Zoom account to avoid these 3 additional steps? Thank you!

 

FYI I have been searching the Zoom settings (how is it possible to make it so complicated! You find 1,000 of completely useless set ups, but not a basic one like the one describe above) and the Zoom knowledge centre. Nothing. I even chatted with Zoom Bot. A nightmare.


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Trouble integrating zoom with Go high level

I am trying to add zoom inside Go High Level, but when I do so an error message comes up from this link: https://api.leadconnectorhq.com/zoom/finish_oauth?code=3bQPy9oL19GZF7tdAaVR5KDhKuW2wSGmg&state=DDybyFCZNRUMJefQPS86%2CFye4UczlK9F62GMVnaFv And sa... Show more

I am trying to add zoom inside Go High Level, but when I do so an error message comes up from this link:

 

https://api.leadconnectorhq.com/zoom/finish_oauth?code=3bQPy9oL19GZF7tdAaVR5KDhKuW2wSGmg&state=DDybyFCZNRUMJefQPS86%2CFye4UczlK9F62GMVnaFv

 

And says:

 

Zoom account exists!

This Zoom account is already integrated by Howard Whiteson in True Self Sales.
Please remove that integration to continue.
 
Where do i find that integration? Is it inside zoom or inside GHL? I have deleted the integrations in my profile. and changed my calendar integration to google - but I'm really confused by this.
 
Any help much appreciated
Howard

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Question about the send button

I want help finding out about the send button which is gone on the email.

I cant connect with my clients. What is going on?

ZMail Encryption

Am I alone in misunderstanding the design of Zoom Mail? I just added on a small environment to test and evaluate. The FIRST thing I discover when sending an email to my gmail account, is that the message arrives into my gmail recipient as a "Zoom Mai... Show more

Am I alone in misunderstanding the design of Zoom Mail?  I just added on a small environment to test and evaluate.  The FIRST thing I discover when sending an email to my gmail account, is that the message arrives into my gmail recipient as a "Zoom Mail Notification"!!  I view that Notification and then find that I have to click a button in that email which then directs me to a webview of the original email.  Is it me or this crazy??!!!!!!  I have to be missing something because there cannot possibly be a billion dollar company with pretty good technology....that forgot how email works.

 

How do recipients reply to Zoom emails??  Reply to the Notification??  Every email from Zoom has the same subject...."Zoom Email Notification".  You wouldn't even know which email you're replying to.

 

Look, I get it that there are use-cases where one wants to send an encrypted email....and anybody on an enterprise email platform has that intrinsic ability through the host email platform or an add-on mail filter product.  So yes, there are times when we WANT this 'secure envelope' behavior and most people understand what to do when they receive one of those.  But I'm dumbfounded that Zoom would do this.

 

Am I missing something??!!! (AIMS??!!!)


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