How to completely disable all AI features in Zoom meetings?

[onetech]

Is there a way to completely disable Zoom AI Companion for my entire org, so that nobody (not even Owners and Admins) can turn on AI backed functions like Meeting Summary, etc. during Zoom meetings?

Additionally, is threre any way to remove the actual button from the Zoom desktop app UI, so that the option to activate AI features isn't even available?

[Bort]

Hi @onetech, 

There is no way to disable the AI Companion feature set for the entire account, including the owner and admins. The owner and admin can disable these feature at the account level, where they can also choose to hide the in-meeting controls as well. 

These enablement articles have the info you need to disable these: 

• https://support.zoom.us/hc/en-us/articles/15088797434893-Enabling-Meeting-Summary-with-AI-Companion
• https://support.zoom.us/hc/en-us/articles/17396873863309-Enabling-in-meeting-questions-with-AI-Compa...

Hope that helps and let me know if you have any further questions. Otherwise, make sure to mark the solution as accepted if this information is what you needed.

[eblawler]

HOW do you hide the in-meeting controls, I have searched for this answer for hours.

[Bort]

Hi  @eblawler 

Both of these enablement articles have a section under the account-level settings on how to hide the in-meeting options. Here is that text from the Meeting Summary article: 

If Meeting Summary is disabled, there will be an additional option below, allowing admins to control if the Meeting Summary option is still shown in a meeting or not. If shown in a meeting, meeting participants can request to have the feature enabled. If there is an admin in the current meeting that can adjust account or group settings, they will see the request during the meeting and be prompted to take action or ignore. If no admin is in the current meeting, an email will be sent by Zoom to all account admins.

• If Shown in Meetings toolbar is displayed, meeting participants will still see the in-meeting option and have the option to request an admin enable this feature.
• If Hidden in Meetings toolbar is displayed, meeting participants will not see the in-meeting option nor the ability to request admin enablement Before the next meeting, the host would need to enable the user-level web setting (if unlocked at account and group levels) or request an admin provide them access to this feature (if locked at either group or account level).

Keep in mind, this only applies to meetings hosted by your account, so if you join a meeting hosted by an account that allows these options to be seen, they will still appear for you. 

Hope that helps and let me know if you have any further questions. 

[Librarycat]

Hi,

All AI is turned off at the admin level.  As such, it is grayed out on the account level. But AI features still appear in the toolbar. How do I remove these?

[Librarycat]

I figured it out. For some reason, if I neglected to turn them all off...when I went back in to the admin account they were all mysteriously turned back on. 

[Somatikatz]

Hi there, I am a therapist and just had a client cancel a session because she was not comfortable with the AI options.  It broke all sense of security for her in the platform.  Is there a way to remove the AI option from her toolbar?  

[Bort · Accepted solution]

Hi @Somatikatz 

Here are instructions for disabling AI Companion and hiding the option from your meeting control toolbar: 

1. Sign in to your Zoom account in a web browser. 
2. On the left side panel, click Account Management and then select Account Settings. 
3. Click the AI Companion tab.
4. Disable both features under the Meeting section: Meeting Summary with AI Companion and AI Companion Questions
5. With these disabled, there should be an additional option displayed below each setting, indicating their visibility in the meetings toolbar.
6. Click those options for each setting so that it shows Hidden in Meetings toolbar, then select Save to confirm the changes. 

This should disable and remove the options from your meeting toolbar. Keep in mind, this would only work if you are the owner of the account or an admin for the account, and would only affect meetings scheduled by you and others on your Zoom account. If you join someone else's meeting, their account settings may be different. 

[allenfuller]

Worked like a charm! These features are interesting, but our team and clients just need a simple way to communicate. Google Meet offers very simple, on-demand video meeting capabilities. Slack is improving theirs. We like Zoom and hope to keep using Zoom if Zoom keeps it simple. 🙂

[Betsy4]

for some reason I do not have account settings on the left side of my screen.  Crazy- so as a result I cannot disable my AI companion

[Sonseearae]

1. Sign in to your Zoom account in a web browser.  - I successfully did this.
2. On the left side panel, click Account Management and then select Account Settings. - Account Management opens to reveal two choices: Account Profile and Reports.  Where will I find Account Settings?

[JimWinebrenner]

I signed into my Zoom account in a Web browser. Where/how do I get a left side panel?

Hmm... I was hoping to send a screenshot, but I don't see any option for that.

[newheartgalway]

Hello. I have followed your instructions and disabled all AI Companion features. However, there is no option to remove the AI button from the tool bar. Moreover, there are still two options open to the host to enable during a meeting: "summary" and "ask meeting questions". Due to the confidential nature of our meetings we need to disable this feature one hundred percent. Thank you for your help. 

[Ray_Harwood]

Welcome to the Zoom Community, @newheartgalway.

I normally do use the AI summary features, but when I configured my AI settings as followed:

... the AI Companion menu is gone.

Please check your AI settings and disable them as shown in order to remove the menu item.

[sabrinareese]

Hi, I am from Argentina, so all my settings are in Spanish. Instead of "meeting summary with AI Companion" and "AI Companion Questions" my two options roughly translate as "generate and review document content with AI" and "end document sentences with AI Companion" (a kind of predictive text). Even though I have disabled both, audio is choppy and I keep getting a pop-up message telling me to close tabs as I am running out of memory and this will affect my audio.  Is there any way to roll back to the previous version. It worked like a charm. The update a couple of weeks ago is so annoying!

[AndyDC]

I have followed the above instructions to turn off all the AI options but I do NOT get the additional option below each setting to Hide the AI icon in the toolbar.  

I have the same problem with the new Summary and Notes icons.  

These icons are pushing important icons (like Breakout Rooms) into the ...more which is very confusing to both our Hosts/co-hosts and our users.

Please help.

[AndyDC]

Nevermind -- I figured it out. 

The key was to go to Account Management and then go to Account Settings as your instructions say.  I was only turning it off in the regular Settings.

[coshima]

I went to Account Management and then to Account Settings and could not find anything about AI Companion.   I scrolled through all the options.  There was not one even referring to AI Companion, let alone one to opt out of it.

[coshima]

Sorry, found AI Companion in the Account Settings page.   There is no option to opt out of AI Companion completely.  Each option has to be turned off individually.   I really wanted to turn off every service related to AI Companion.  So I turned off each one of them.

[michaelgracie]

I too am trying to turn off smart recording with AI companion.  I am the account owner, but all the options say "locked by admin".  Please advise as to how I unlock.