Meeting Summary automatically starts when I turn on AI Companion

[sweile]

I want to start a meeting summary but not allow my participants to ask AI Companion questions.  It looks like both features automatically start.  I have to go into the settings after the meeting starts to turn off the meeting questions feature.  Is there a way to choose only the summary prior to the meeting?

[MariaFrancesca]

How can I  make sure this is always turned off? 

[stueker]

Dear @sweile ,
you should be able to configure the behaviour that you specify via the web settings.
On your web settings page, in Settings -> Meeting :

1. In "Allow users to ask AI Companion questions about the meeting" make sure that "Automatically allow access when the meeting starts" is unchecked
2. In "Meeting summary with AI Companion" make sure that "Turn on meeting summary automatically when meetings start" is checked

Also see screen shot attached.

[sweile]

Thank you for the quick reply.  However, I don't want those settings to work globally on my account.  I want different settings for different meetings.  If I'm teaching, I don't want the students to be able to have the Questions feature because it is too distracting and it encourages them to come late and get caught up.  But in project meetings with co-workers the Questions feature is very helpful.  I also don't necessarily want the Summary turned on at the beginning of a meeting while everyone is coming in and talking about their dogs or their vacations, etc.  I can't constantly go back and forth in my account settings.  I need that functionality in each individual meeting, but it looks like when I click the sparkle icon, both functions automatically turn on and I have to go into the meeting settings to turn off one or the other.  I also tried scheduling a meeting with the Questions feature turned off, but it didn't work and my participants still had the function.  As a higher ed instructor, I need more control.

[stueker]

@sweile In that case, you can go to your web portal, then go to "Meetings", got to the meeting (series) you want to configure. Click "Edit" (then choose between editing only one occurrence or the whole series). And then, in the section "AI Companion" make the appropriate configuration (see screen shot).
Would that work for you?

[sweile]

Thank you for the follow up.  I tried that setting when I scheduled a meeting, but it didn't work.  My participants still had the Questions feature available.  I set it up through the web interface.  I could try it through the client software to see if it makes a difference, but I doubt it.  Could this be a programming bug?  Also, I don't want the summary to automatically start.  I appreciate being able to set those options to automatically start when appropriate, but my ideal would be to be able to choose one or the other when I click the sparkle icon during a live meeting just as I can with the recording icon.

[stueker]

That the settings via the web settings did not work, sounds like a bug. Could you DM on that, please.

With respect to set-up during the meeting, the current controls for that would be like follows:

1. Start the meeting
2. Hit the sparkle labeled "AI Companion" at the bottom, where the controls are.
3. Hit the little wheel to get settings, then set up the way you want
4. Hit the return arrow (chevron) 
5. Hit Start AI Companion

Would that work for you? (Screen shots attached)

[sweile]

Thank you for the screen shots.  Those are very helpful.  I already found those settings, but the features are defaulted to the on position when I click the sparkle.  Can I set them to default to the off position?  That's what I'm looking for...a chevron next to the sparkle to turn on each feature.  I don't have that.  If, the settings under the gear symbol were automatically in the off position that would also be acceptable.

[stueker]

The web settings of the meeting should set them to the off position. Let me DM you, so that we can debug that, and find out, why it does not work.

[sweile]

Thanks so much for the follow up.  I really appreciate the help.  I just tried turning off both settings at my account level and started a new meeting.  I no longer had the ability to start a summary, but when I clicked on the sparkle the questions panel showed up.  That shouldn't happen if the setting is off on my account, correct?