What Is Zoom Workplace Simplification?

Zoom Workplace Simplification is Zoom’s latest initiative designed to create a more intuitive, unified, and efficient experience. It focuses on streamlining how users interact with meetings, chat, phone, and collaboration tools—allowing teams to work smarter and faster within a single, cohesive workspace.

This initiative supports Zoom’s ongoing mission to reduce complexity, enhance productivity, and deliver a seamless experience across desktop, web, and mobile platforms.

Key Enhancements

1. Streamlined Interface

Zoom has introduced a cleaner, more modern layout that makes it easier to navigate between Meetings, Team Chat, Phone, Whiteboard and other Zoom products. The refreshed design reduces visual clutter and helps users quickly access essential tools.

2. Unified Zoom Workplace App

Core communication and collaboration tools—Meetings, Team Chat, Phone, Mail, Calendar, and Whiteboard—are now brought together in one unified app. This eliminates the need to switch between multiple applications or browser tabs, improving workflow continuity and saving time.

3. Enhanced Mobile Experience

The Zoom mobile app has been redesigned to provide faster access to meetings, calls, and messages. With a consistent design across devices, users can transition smoothly between desktop and mobile without disruption.

4. AI Companion Integration

Zoom’s built-in AI Companion now plays a more central role in everyday work. It can generate meeting summaries, prioritize voicemails, assist with scheduling, and provide intelligent suggestions—helping users stay focused on what matters most.

5. Simplified Admin and User Controls

Both administrators and end users benefit from clearer settings, easier configuration options, and simplified onboarding. These improvements make it faster to deploy, manage, and adopt Zoom Workplace across teams.

Benefits for Users and Organizations

• Faster navigation and a reduced learning curve for new users

• Improved productivity through unified communication tools

• A cleaner design that minimizes distractions during meetings

• A consistent experience across desktop, web, and mobile

• Better adoption of advanced features such as AI Companion and Scheduler

Rollout Timeline

Zoom Workplace Simplification began rolling out in December 2025, with general availability on December 15, 2025. Updates include enhancements to the meeting interface, mobile experience, and overall workspace navigation.

Zoom Workplace Simplification represents a meaningful step forward in how teams connect and collaborate. By unifying tools, decluttering the interface, and embedding AI-driven assistance, Zoom enables users to spend less time managing technology and more time achieving results.

Have feedback or questions?
Join the conversation in the Zoom Community and share your thoughts on the new Zoom Workplace experience!

Did you know that Zoom Scheduler can do this with Stripe???

Imagine you run a service-based business—whether you’re coaching, tutoring, consulting, or offering wellness sessions. 

With Zoom Scheduler, clients see your availability, select a time, and pay upfront in a single seamless flow using Stripe.

Their session is instantly confirmed, and your revenue is secured the moment they book—no chasing invoices or wondering if someone will show up.

You manage pricing, payments, and refunds all within Zoom Scheduler, keeping everything organized in one place. This reduces no-shows, saves administrative time, and lets you focus entirely on delivering your service instead of managing payments.

You may now avoid waiting to get paid—clients pay up front as they book, so your revenue is secured quickly. With Stripe built in, you can focus on your service while Zoom Scheduler facilitates payments and confirmations in one smooth experience.

Collect payment at the moment clients schedule—no waiting, no chasing invoices. Monetize your time instantly—clients pay securely when they book via Stripe integration.

Secure Stripe integration ensures you get paid as bookings happen.

Reduce no-shows with upfront payments, ensuring serious attendees fill your calendar.

Streamline admin—manage pricing, payments, and refunds all within Zoom Scheduler, no extra tools needed. Simplify your workflow by combining booking, payment, and confirmation in one seamless step.

Use of Zoom Scheduler payment feature not available in all regions and subject to separate Stripe terms of service (incl. transaction fees) and collection of applicable taxes"

Contact our support team to set up this feature in your Scheduler. 

Cheers. 

Web会議ツールとして広く知られる Zoom は、いまや“ただのオンライン会議アプリ”ではありません。

AI技術を活用したビジネスソリューションへと進化し、企業のコミュニケーション基盤として存在感を高めています。本記事では、先日開催されたリアルイベント 「Zoomtopia On the Road Japan」 に参加したユーザーへのインタビューを通じて、Zoomが選ばれ続ける理由を深掘りします。

ユーザーの声から見える「Zoomが愛される理由」

驚くほど速い開発スピード

Zoomが支持される大きな理由のひとつが「ユーザーの声がすぐ製品に反映される開発体制」です。
アップデートの頻度が高く、要望した機能が短期間で追加されることも珍しくありません。

Another worksでZoom導入に関わる 菅原ゆき乃氏 は、Zoomの魅力をこう語ります。

「営業担当の方に『こんな機能がほしい』と伝えると、いつも『それ、もう開発中です』『すぐにチームに伝えます！』と返ってきます。開発スピードがとても速いのが好きなところです」

単なる機能改善ではなく、“ユーザーの声を尊重する文化”そのものが、Zoomへの信頼感と愛着につながっていると言えるでしょう。

業種を超えて広がるZoom活用事例

Zoomは現在、業界・業種を問わず、多様な企業が導入しています。
ホテルとしても利用できる住まい・別荘事業を展開する NOT A HOTEL もそのひとつ。

NOT A HOTELの 梶原成親氏 は、Zoomをビジネスの中心で活用していると話します。

「ウェビナーはZoom Webinars、リード獲得後の架電はZoom Phone、商談はZoom MeetingsとRevenue Acceleratorで解析しています」

マーケティングから商談、顧客フォローまで一気通貫でZoomを活用する事例として、非常に注目されています。

Zoomが提供する「ハッピーな体験」と企業文化

Zoomは単に業務効率を上げるツールではありません。
“Delivering Happiness（幸せを届ける）” を掲げ、ユーザー同士が学び合い、つながり合えるコミュニティ活動にも力を入れています。

Zoomアンバサダーであるトライバルメディアハウス 出口潤氏 は、この理念こそZoomの魅力だと語ります。

「『Work Happy』という考え方が好きです。だからこそZoomtopiaのようなイベントで人が集まり、ハッピーな空間が生まれるのだと思います」

また、エネルギー会社・カニエJAPANの 高坂裕史氏 はイベント参加後、Zoomへの印象が大きく変わったといいます。

「Zoomは“ネットワークをつなぐツール”だと思っていました。でもイベントで、人と人をつなぐ理念が強く感じられました」

ユーザーの声を聞き、共に学び合う文化がある――それがZoomの継続的な進化を支えています。

Zoomは「ただの会議ツール」ではない

ビジネス課題を解決し、組織のコミュニケーションを前進させるパートナーへ

ここまでのユーザーの声からわかるのは、Zoomが単なるWeb会議ツールを超えて、
現場の困りごとを迅速に解決し、コミュニケーションを自然に活性化させる存在
になっているということです。

• 人と人をつなぎ、学びを循環させるツール
  
  
• ビジネスを効率化し成果につなげるソリューション
  
  
• 日常業務を支える「使い続けたくなる」パートナー
  
  

Zoomはこれからも、多様な現場の課題にフィットしながら、ビジネスを力強く後押ししていくでしょう。

以下、原文の投稿をご参照ください：https://www.zoom.com/ja/blog/development-speed/?ampDeviceId=788a25c1-407d-4b6c-a9a6-2faf21824414&ampSessionId=1764511927158

Hello Zoom Community! As a Customer Success Manager, I meet with organizations daily that are struggling to scale their virtual events without sacrificing quality. I recently met with a client, Rachel, who manages large, high-profile quarterly town halls for her global executive team.

Rachel’s team was running into constant, high-stakes problems during the 10-minute window before going live:

“Our biggest recurring issue,” Rachel told me, “is our executives. They are brilliant, but they are not tech people. They’d join the meeting a minute before showtime, and inevitably, someone’s microphone would be muted, or they wouldn’t have the right slides loaded. We had to fix these things live in the general room, and the hundreds of early attendees would witness the awkward fumbling. It looked completely unprofessional for a C-suite presentation.”

This scenario is incredibly common—the fear of visible, last-minute technical failure is real!

I introduced Rachel's team to the Zoom Webinar Backstage feature, positioning it as their mandatory, confidential staging area. The implementation was simple, but the impact was immediate.

We established a new protocol:

1. The Exclusive Entry: All speakers and panelists must join Backstage 30 minutes before the official broadcast time. This ensures they are in a private space, totally separate from the audience who are viewing the waiting screen.

2. The Private Tech Check: Rachel’s dedicated AV technician uses this time in Backstage to perform one-on-one checks: "Can you see my screen share?" "Is your lighting okay?" "Let's check your specific slide transitions." This allowed the executive team to get comfortable and fix any issues without the audience ever knowing the CEO's camera initially wasn't working.

3. The Hidden Communication Channel: During the live session, Rachel and her team use the Backstage Chat to send silent, crucial cues to the speakers, like reminding a panelist of the time limit or letting the host know a key question just came through in the Q&A. This hidden coordination ensured flawless, on-time transitions and zero visible stress.

By utilizing Backstage, Rachel completely eliminated the visible chaos. Her last town hall was described as "seamless and perfectly executed" by her executives. It shifted their focus from anxiety and troubleshooting to delivering high-impact content.

Implementing the Zoom Webinar Backstage isn't just a troubleshooting technique; it's a fundamental best practice for professional event production. Just as Rachel's team now relies on this private space for critical AV checks and seamless real-time coordination, we encourage you to make Backstage a non-negotiable part of your webinar workflow. By moving all your preparation, communication, and last-minute problem-solving away from the view of your audience, you ensure a polished, professional experience every single time, turning potential webinar mishaps into flawless presentations.

I can't get my zoom to allow annotations when screen sharing from an ipad, since all the students in my school use ipads this is a big problem.  Any way to share screen ipad to ipad and write on each others screen without using whiteboard, want to write on pdfs

thanks so much

Andrew