Sharing hosting duties

[BLB2024]

Hello!  I have a single-user Pro account. I host a 2-hour weekly meeting and would like to share the hosting duties. When I'm unable to host, I either need to quickly provide a code to someone or sign in and make them the host. This is challenging, esp. if I'm traveling. Any suggestions that won't cost $? TIA!

[MGSR]

Welcome to the Zoom Community @BLB2024! We sincerely appreciate your contribution to bringing up this issue and sharing it with the community. Such participation is highly encouraged, as it allows other users to provide solutions and assistance.

If your alternate hosts are also licensed, consider linking your accounts to form an organization and assigning them as alternative hosts who can start meetings on your behalf. Learn more in this article on how to link the accounts to create an organization.

Thank you, and have a fantastic day!

[Ray_Harwood · Accepted solution]

Welcome to the Zoom Community, @BLB2024.

If I read between the lines... you have only one user on your Zoom account.  The preferred way to allow another person to run a meeting on your behalf is through the use of what is called the Host Key.

See this Zoom Support article for details:

https://support.zoom.us/hc/en-us/articles/205172555-Using-your-host-key 

Essentially, locate (and if desired, edit) your Host Key from your profile on the Zoom Web Portal. Set your meeting up with a Passcode, disable Waiting Rooms, and enable Join Before Host (I recommend 15 minutes). Give your Host Key to your "substitute host", who will enter the room and use the Claim Host menu to become the host.

Scheduling Privilege and Alt-Host are only options if the alternates are Licensed and on the same organizational account as you.  Complete information follows...

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Three Ways to Have Someone Else Host Your Meeting

There are several scenarios for allowing someone else to host a meeting in your absence.

1. Scheduling Privilege is normally used when there's an assistant or a colleague who will need to substitute-host often. 
2. If you just need a one-off substitute and the substitute is on the same corporate account as you, the Alt-Host option might be more suited (and less work initially).
3. If one or the other is not true (not Licensed, or not on the same account), then your only option is the Host Key method.

Note that both Scheduling Privilege and Alt-Host methods require that both accounts be on the same account and both be Licensed (paid) accounts. Only Host key will work if either of those requirements are not met.

See these Zoom Support articles for more information:

https://support.zoom.us/hc/en-us/articles/201362803-Using-scheduling-privilege

https://support.zoom.us/hc/en-us/articles/208220166-Designating-an-alternative-host

https://support.zoom.us/hc/en-us/articles/205172555-Using-your-host-key 

Scheduling Privilege Additional Info:

Scheduling Privilege can be set up one-way or bidirectionally. Often an executive just needs an assistant to be able to schedule meetings and occasionally start them in the exec's absence, so the exec sets up Scheduling Privilege to allow the assistant to do so. If two colleagues (like teaching faculty) frequently stand in for one another, then both would assign Scheduling Privilege to the other. This can also work for more than two individuals.

Note that the person to whom Scheduling Privilege is assigned will have an additional drop-down to display either just their own meetings, just the other person's meeting, or all of them.

Alt-Host Additional Info:

The alternative host must start the meeting using the join link in an email sent to them by the host. The meeting will not display in the upcoming meetings list in the desktop client, mobile app, or web page for alternative hosts.

Host Key Additional Info:

Essentially, locate (and if desired, edit) your Host Key from your profile on the Zoom Web Portal. Set your meeting up with a Passcode, disabled Waiting Rooms, and enable Join Before Host (I recommend 15 minutes). Give your Host Key to your "substitute host", who will enter the room and use the Claim Host menu to become the host.

[BLB2024]

Thank you. Very helpful info. Will try these suggestions.