How to best collaborate with multiple institutions

[areeda]

I work in a large multi-institution scientific collaboration (LIGO scientific collaboration ). We are organized into   groups/teams made up from people from around the world.

The teams that I am on have meetings very week with rotating chairs from different institutions. 

I wonder if there is a way to allow co-chairs from different institutions to control a meeting without having to log in/log out and assign co-host each time. Access to meeting recording and AI notes are also an issue.

This allow one meeting coordinatesa to be put into peoples calendars and makes it easer when the person who created the meeting can't attend.

This is a convenience issue not one of capability.

[storyhub]

Hosting a Zoom meeting always requires login to a Zoom account. It is possible to automate the login on one computer and make that computer accessible to multiple users using one account. I do this type of Zoom management every week for 6 different meetings where 3 are concurrent on 3 different computers. The computers are accessible by multiple authorized users where 2 different accounts are used on each computer at different times. This is a complex but doable technology. To learn more you can send me a private message.

[areeda]

Thanks for the reply storyhub. 

To be clear the issue for me is that the co-chairs of our teams may be at different Universities scattered around the world. All of our institutions have  full featured zoom accounts, maybe one or two exceptions.

This means when co-chairs of a working group rotate hosting a recurring meeting we have to search for zoom coordinates. There is no way to put a link in my calendar.

I suppose what I'm looking for is a way to form a group with members from different zoom accounts.