The owner can't use AI Companion when the meeting was on behalf of setting up

[StellaWang]

we use outlook and i always on behalf of my boss to set up meeting, but my boss can't use AI companion if i don't join in the meeting. some meetings are confidencial that i won't take part in, my boss can't use Ai, it's very inconvient for us

[MGSR · Accepted solution]

Hello @StellaWang,

Welcome to the Zoom Community! We're happy to have you here.

When you schedule a Zoom meeting on behalf of your boss, you (the assistant) become the meeting organizer, not your boss. Since Zoom AI Companion (for transcripts, summaries, or smart recordings) follows the organizer or host, it won’t activate unless you join or manually pass host to your boss. 
You may try these:
Via Outlook:

• Make sure your boss has granted you delegate access in Outlook.

• You create the meeting from their calendar (not yours), so the invite is owned by them.

Zoom Setup:

• Have your boss

  • Go to Zoom Settings → Meeting → Schedule Privilege.

  • Add you under "Assign scheduling privilege to."

• Then, you can schedule Zoom meetings on their behalf, but as them, so they’re the true host.

Let us know if this helps or if you need further assistance.

[MGSR]

Hi @StellaWang!

Did you see the previous response?
If it has resolved your inquiry, please press Accept as Solution.

If you need further assistance, please let us know.

Have a great day!

[MGSR]

Hi @StellaWang!

Given the time elapsed since we last heard from you, I've taken the liberty of marking the provided answer as the solution.

If you need further assistance, please let us know.

Have a fantastic day!