Hello Zoom team and community,

I’d like to request two enhancements for Zoom Docs that would significantly improve document security, data governance, and collaborative workflows:

1. Password Protection for Zoom Docs

It would be extremely helpful to have the option to password-protect individual documents. This feature would allow creators to restrict access even if a link is shared more widely than intended, adding an extra layer of security for sensitive or confidential information.

Key benefits:

• Prevents unauthorized access via leaked or forwarded links

• Adds an additional access-control layer beyond workspace permissions

• Helps organizations comply with internal security policies and external regulations

2. Record-Level Permissions for Data Tables

For teams that use data tables within Zoom Docs, the ability to set role-based permissions at the record (row) level would be transformative. This means different users or user groups could have restricted visibility or edit rights on specific rows.

This would enable:

• Confidential or sensitive rows to be visible only to authorized roles

• Controlled editing rights to reduce errors or unauthorized changes

• More flexible workflows for HR, finance, operations, research, and client-based work

• Improved data governance without needing separate documents or tables

These enhancements would make Zoom Docs a stronger fit for organizations that handle sensitive information while still leveraging the collaborative structure of Zoom’s ecosystem. Password protection addresses document-level security, while record-level permissions enable fine-grained control inside shared documents, providing a more enterprise-ready experience.

Thank you for considering these suggestions. I’d love to see Zoom Docs evolve with stronger permission controls, and I’m happy to provide additional context or use cases if helpful.

⁉️ How can we use any Tools, AI Companion or whichever, to generate content from my previous, Post Zoom meeting when Admin did not select on  transcript? Thank you YR. ⁉️We need to get transcripts generated from a previous zoom meeting we had.  We unknowingly did not include this AI feature.   crazy sad 🤪🥲.  HELP!   Please advise ☀️⁉️

Hello!

When I create a zoomDoc, i can attibute a role for writing or not to the guests of my reunion. When I type the beguinnig of the name of a participant, i'm in a easy autocomplete process. But in that procedure, i sometimes see the name of my reunion among the participant's names. What does it mean? Can I attribute a role to the entire group instead of making that effort for every single member? 

Thanks
a.

I've been working on a guide to Docs in Docs and twice (in as many days) had an error telling me, that I can't edit this page anymore and need to copy the content to another page. Which I can't do, because ZOOM only shows a blank page, making me loose all my content. (Edit: After messing around some more with the settings and a few hours time, the page reappeared.). This happened in ZOOM Workplace.

I was fooling around with the settings in the browser before (to find out how they work and which users need to set in different situations, making Docs temporarily unavailable) but this shouldn't make me loose content.

Also, when I share an existing document in a meeting for collaboration and stop the sharing, I can't open the same document in the same meeting again. I get the message, that this document is already shared at the time - even though I stopped sharing and want to start again. I have to close the meeting and start again, before the document is available again. Anyone who can reproduce this?

Edit2: According to our hoster, this last one is actually a ZOOM-Bug!

When I disable the availability of Docs outside of the meeting room, for some reason, I cannot create new documents to work on during a meeting. The button cannot be clicked.

I can only open existing documents, which is weird, because I cannot create new documents outside of a meeting, because the option is disabled. And now I also cannot create new documents within a meeting. (ZOOM Docs is enabled in Meetings or I wouldn't even have the button "Documents" available, to get to this point.)

What did I do wrong?

Edit: Can be reproduced by our hoster, so probably a ZOOM-Bug. Will contact ZOOM about this through them.