Chrome Extension with Google Calendar creates tidy meeting invites for coworker, not me though.

[HarrisonAllen]

I'm working on Chrome for Mac, and using the Zoom Chrome Extension with Google Calendar. 

Up to now, I've been very used to the way the invites are created in my google calendar when I click the "Make it a Zoom Meeting" button while creating a calendar invite: 

I click the button, the description of the meeting is then populated with a VERY long text that includes lots of different ways to join the meeting. Fine. I appreciate all the methods of joining just in case people are international, or on their phones etc etc. 

Lately however, I've noticed some coworkers have meetings invites that are much tidier and the long text is not included in the description. But, rather, a nice set of links, including phone numbers for multiple countries is already at the top of the invite instead of in the description. 

I've asked these coworkers what they do differently, and they say all they do is click the "Make it a Zoom Meeting" button when creating the invite. 

I've also searched here in the community, and I've combed through all the settings in the desktop app, and the Chrome extension, I've made sure I have the most up to date version of both of those, and I can't find anything that would influence this. 

Does anyone know how I can change to the tidier method. My current workaround is to just hand delete all the text, since it forces you to scroll WAY down to see any attachments at the bottom of the invite.

[khonaas · Accepted solution]

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@HarrisonAllen wrote:

I'm working on Chrome for Mac, and using the Zoom Chrome Extension with Google Calendar. 

Up to now, I've been very used to the way the invites are created in my google calendar when I click the "Make it a Zoom Meeting" button while creating a calendar invite: 

I click the button, the description of the meeting is then populated with a VERY long text that includes lots of different ways to join the meeting. Fine. I appreciate all the methods of joining just in case people are international, or on their phones etc etc. 

Lately however, I've noticed some coworkers have meetings invites that are much tidier and the long text is not included in the description. But, rather, a nice set of links, including phone numbers for multiple countries is already at the top of the invite instead of in the description. 

I've asked these coworkers what they do differently, and they say all they do is click the "Make it a Zoom Meeting" button when creating the invite. 

I've also searched here in the community, and I've combed through all the settings in the desktop app, and the Chrome extension, I've made sure I have the most up to date version of both of those, and I can't find anything that would influence this. 

Does anyone know how I can change to the tidier method. My current workaround is to just hand delete all the text, since it forces you to scroll WAY down to see any attachments at the bottom of the invite.

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The difference in how Zoom meeting invitations appear in Google Calendar is likely due to the use of different Zoom integration tools. Some users, including your coworkers, may be using the Zoom for Google Workspace Add-on, which provides a cleaner format by placing meeting links and phone numbers at the top of the invite instead of filling the description with long blocks of text.

To achieve this tidier look, install the Zoom for Google Workspace Add-on from the Google Workspace Marketplace and use it when creating meetings. Additionally, disable or remove the Zoom Chrome Extension by going to chrome://extensions/ in Chrome, as it may be inserting the longer text format.

By switching to the Google Workspace Add-on, your Zoom invitations should match the streamlined format your coworkers are using.

[HarrisonAllen]

Thank you! I think this is the answer! My only challenge is that I cannot deactivate the chrome extension since it is managed by my organization. Do you know of a way to have the Add-on take priority over the extension? 

[khonaas]

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@HarrisonAllen wrote:

Thank you! I think this is the answer! My only challenge is that I cannot deactivate the chrome extension since it is managed by my organization. Do you know of a way to have the Add-on take priority over the extension? 

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You can still use the Zoom for Google Workspace Add-on alongside the Chrome extension, but the extension may take precedence if it's enforced by your organization. One workaround is to manually select the Add-on when scheduling a meeting.

Instead of clicking "Make it a Zoom Meeting" from the event page (which likely triggers the extension), try opening the Zoom for Google Workspace Add-on from the right-side panel in Google Calendar. Use the Add-on to schedule the meeting, which should apply the cleaner invitation format.

If that doesn’t work, check if Google Calendar allows you to choose a default conferencing provider under Settings > Event settings > Default conferencing method and see if Zoom via the Add-on is an option.

Since the extension is managed, you might not be able to disable it completely, but using the Add-on directly should help override its formatting in most cases.