Workspace Reservation for Specific People

[Bryan_Rosado]

Hi,

We're just about to launch Workspaces in our environment and I was wondering how you can specify who can reserve a specific hot desk? An executive in our company wants his office to be a hot desk, but only reservable by himself and another colleague (possibly one more person in the future). Is this possible?

Any answers are greatly appreciated.

[YaBoiB]

Hello @Bryan_Rosado, 

 This is not quite configurable to the extent that you are asking at this time, but I have confirmed that it is on the RoadMap for a future release. Looking towards the end of 2022 right now. Please continue to follow the release notes for this product and we will make you aware of when and what version this will be released on. 

Kind Regards,

Brandon 

[Bryan_Rosado]

Thank you so much, Brandon. I'll be on the lookout for when this becomes enabled in the future.

[YaBoiB · Accepted solution]

Hello @Bryan_Rosado, 

 Actually, I was talking to a member of our Workspace Management team and she explained that for your use case you can use the following support article with these some further instruction to make this work for you Executive. 

https://support.zoom.us/hc/en-us/articles/4906676947213-Designating-users-that-can-reserve-workspace...

On the floor level, toggle on - "Designate specific groups or users to be able to reserve specific workspaces" > type the workspace name, > type the individuals allowed to reserve that space > click save. 

Toggle on in floor settings

Choose workspace and choose user. Click save. 

Would you please let me know that this worked for you?

The feature that we have coming in a future release is going to be called "permanent desks" so that will help with your use case as well I would imagine. 

Thanks, 

Brandon

 

[YaBoiB]

@Bryan_Rosado, 

 Also, please let me know if those screenshots are not big enough to see well. I can make them bigger. I just realized that they are very small. 

Thanks, 

Brandon

[Bryan_Rosado]

Hi Brandon,

Funny enough, the executive I mentioned in my original post asked if there was a work around for this. I started poking around and did exactly as you mentioned above.

Thank you for replying again. I appreciate the follow up.

[YaBoiB]

Hello @Bryan_Rosado, 

 I think the "permanent desking" function (when added) is going to be perfect for your use case. 

Glad to see that this is working for your executive. We use this here at Zoom and it is great for our employees. 

Kind Regards,

Brandon 

[Juan_Grijalva]

Hello Team, hope everything is well

What is the max number of users that can be added to the "Designate specific groups or users to be able to reserve workspaces on this location" under Allowed users? thank you

[YaBoiB]

Hello @Juan_Grijalva, 

 I do not know the answer off the top of my head, so I am working on finding the answer to this question for you. 

[Juan_Grijalva]

Is <= 500 😁

[YaBoiB]

@Juan_Grijalva, 

 Ha! I do not think it is that high, and I cannot find it anywhere in our external or internal documentation, so I have asked a chat channel full of Zoomies that work on this product functionality to see if they can give me a max value for groups and users that can be assigned this function. I will get back to you as soon as I can. 

[YaBoiB]

Hello @Juan_Grijalva, 

 As I was typing this, they got back to me. It is 500 max groups and users. Hope that helps.