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Breakout rooms

Arushi66
Listener

Hi , I'm the host of the meeting and want to make permanent breakout rooms rather than enabling them every single day . 

Can anyone help me by letting me know how is that possible to male permanent breakout rooms for once and all ?

 

1 ACCEPTED SOLUTION

Ray_Harwood
Community Champion | Customer
Community Champion | Customer

Hi, @Arushi66,

 

The short answer is that Breakout Rooms have to be reassigned for each meeting.

 

However, there is a way to potentially accommodate your need, referred to as "Preassigning Participants to Breakout Rooms".  While its main purpose is the pre-assigning of attendees, it can also be used to simply create the list of Breakout Rooms to upload, each room with a single "dummy" email address in it.

 

See this Zoom Support article for detailed information on uploading Breakout Room information:

https://support.zoom.us/hc/en-us/articles/360032752671-Pre-assigning-Participants-to-Breakout-Rooms 

 

Review the Support article for how to do this for recurring meetings; you can't just assign it to one occurrence, it has to be applied to each occurrence.  Also carefully note the prerequisites and settings required.

 

Here's an example of how you might fill out the CSV file before uploading it:

Ray_Harwood_0-1669062690888.png

I use that "fake" email address and it never causes an issue.  No email is sent by Zoom for this pre-assignment, it's just used to match up attendees with rooms when the Breakout Rooms are opened.  When you click on the Breakout Rooms prior to starting them, you'll see this:

Ray_Harwood_1-1669062943125.png

 

Hopefully this will ease your administrative burden in setting up your meetings!


Ray - GoodClix.com / aka "Old Desert Lizard"
Please mark this post Accepted if it helped you !

View solution in original post

1 REPLY 1

Ray_Harwood
Community Champion | Customer
Community Champion | Customer

Hi, @Arushi66,

 

The short answer is that Breakout Rooms have to be reassigned for each meeting.

 

However, there is a way to potentially accommodate your need, referred to as "Preassigning Participants to Breakout Rooms".  While its main purpose is the pre-assigning of attendees, it can also be used to simply create the list of Breakout Rooms to upload, each room with a single "dummy" email address in it.

 

See this Zoom Support article for detailed information on uploading Breakout Room information:

https://support.zoom.us/hc/en-us/articles/360032752671-Pre-assigning-Participants-to-Breakout-Rooms 

 

Review the Support article for how to do this for recurring meetings; you can't just assign it to one occurrence, it has to be applied to each occurrence.  Also carefully note the prerequisites and settings required.

 

Here's an example of how you might fill out the CSV file before uploading it:

Ray_Harwood_0-1669062690888.png

I use that "fake" email address and it never causes an issue.  No email is sent by Zoom for this pre-assignment, it's just used to match up attendees with rooms when the Breakout Rooms are opened.  When you click on the Breakout Rooms prior to starting them, you'll see this:

Ray_Harwood_1-1669062943125.png

 

Hopefully this will ease your administrative burden in setting up your meetings!


Ray - GoodClix.com / aka "Old Desert Lizard"
Please mark this post Accepted if it helped you !