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Integrate zoom Meeting in Microsoft Bookings

RainerNM
Listener

Is there an option to integrate my zoom meeting id in MS Bookings, so customers booking an appointment via my calendar will directly receive the zoom-link for the meeting. Right know I have only found a way to generate a link to MS Teams. But I have experienced zoom being a more stable  connection compared to MS Teams. That's why I still pay for a zoom account although I could as well use Teams within my O365 licence.

Does anyone have an idea or an experience to this challenge?

5 REPLIES 5

decodedCookie
Listener

Came across this same query and would also like to know if they are solutions for this that won't require 3rd party software and or account.

JohnHarris
Listener

Here is my process:

  1. Create a repeating zoom meeting exclusive to each of your Bookings "services". The meeting name shows up in the zoom invite, so I make the name something client and marketing friendly.
  2. Copy that meeting's invite  or meeting link to your clipboard
  3. In the Bookings service >edit Settings >notifications, add custom notification text and paste in the zoom invite/link.  If I paste the invite, I'll edit after pasting to remove excess and redundant chaff such as extra phone numbers, date and time, etc. Again, to make it easy for the client. The link is usually the easiest unless the client wants to join by phone.

Now anytime a client/user books that service, they automatically receive the zoom meeting details. 

 

For added client usability, I set up auto reminders and include the zoom meeting details there as well. This way the client can open any of the emails related to that event and quickly access meeting details.

This is pretty insecure.  Anyone with the previous meeting link could drop in to a subsequent meeting as easily as clicking their old meeting link.   Let's not forget the Zoom Bombing that happened early in COVID because of insecure meeting links. 

Activate waiting room for that meeting ID if it's a concern. Problem solved.

mmax
Listener

I do this also... but I find that sometimes/somehow the individual booking the meeting ends up changing the default description of the zoom meeting.  So it changes from "30 Min Zoom Meeting" to "Meet with <Joe Smith>" in my Zoom account which becomes visible to the next person booking.  Anyone know of a way to prevent the meeting description from changing?