Check out our new Work Transformation Summit page, and join our upcoming event to learn how leading organizations are building a smarter hybrid workspace for their employees.

Visit the page
cancel
Showing results for 
Search instead for 
Did you mean: 

Set a custom message when user tries to join a meeting before the meeting has started

mjsnorris
Listener

I have a weekly (recurring) Zoom meeting which is always at the same time, and usually has about 50 participants. This week, however, the Zoom meeting is an hour than usual, and I'm not sure that all participants have got the message (or will remember) that it's an hour later.

I'd like to create a custom message for those who join at the usual time to remind them about the time change. And I don't want to have to be present on the Zoom meeting either.

I tried making a custom waiting room message, but it seems that participants are not actually placed in the waiting room unless I have already started the meeting. If participants join early and I'm not on Zoom, then they only see the message 'Waiting for the host to start this meeting', with the Time field set to 'This is a recurring meeting'.

Any thoughts on how I might do this?

1 REPLY 1

Shaimaa
Community Champion

Hi mjsonrris

 

As far as I understand you need to do change on specific (single meeting of your recurring meeting) this could be done in many ways.

 

You can integrate your calendar to the zoom meeting while if you update a meeting all your participants will get the update here these steps https://support.zoom.us/hc/en-us/articles/360000488243-Setting-up-calendar-and-contacts-integration 

 

Another way to custom your waiting room as you made but make sure if the waiting room settings apply to this single occurring or not.

 

If you can test with your guest or another account also this will confirm your settings if it is correct.



Please like any post that helped you; please mark solutions so others can find them!