Workspace Reservation

Yesterday, March 23rd, 2026 Zoom released a new feature. However we do not see how to do this as an end user or as an admin.  Any advice on where documentation is available to support this feature or how it works? Temporary Assigned Desk Release Users can temporarily release their permanently assigned desks for specific dates when they will not be in the office, allowing the desks to be booked by others. Administrators can set automatic desk release if the assigned user has not checked in by a specified time. Administrators can also manually release desks for single or multiple dates and track desk release actions through administrative tools. All release operations can be reversed or rolled back in case of accidental changes. Release notes for Workspace Reservation

We have a small office where our team frequently books recurring weekly or bi-weekly meetings in our shared meeting rooms. I typically advise them to schedule these through Outlook and select the meeting room as the location, since our Exchange setup doesn’t restrict recurring resource reservations.I’m currently creating a “How to Reserve a Meeting Room” guide and was asked to include steps for booking rooms through Zoom Workspace. As the Zoom admin, I’m trying to determine whether it’s possible to adjust the “reserve workspace in advance” setting in the Zoom admin portal - specifically, can this limit be removed or set to unlimited?Has anyone configured this or found a workaround?Thanks in advance! 

We would like the ability to schedule future desk assignment changes in Zoom Workspace Reservation without immediately disrupting current hoteling availability or existing reservations.Currently, Zoom allows desk reservations up to XX days in advance. If a desk will become permanently assigned or reserved for a specific employee on a future date, there does not appear to be a way to apply that change only starting on the effective date. This creates two difficult options: either block the desk from being booked before the change takes effect, or allow users to book it and then manually rebook or cancel reservations once the future assignment is made.Requested functionality:Allow admins to create future-dated desk assignment changes with an effective start date. The desk should remain bookable under its current configuration until that date, and then automatically switch to the new assignment or availability rules. Ideally, the system woul

Hi, My name is Soumitra Dutta, an Oxford-based entrepreneur & photographer. I’m trying to figure out how to reserve a desk or room using Zoom Workspace Reservation. Has anyone done this before? Could you share the steps you follow or any tips to make it easier? RegardsSoumitra Dutta 

Hey Folks, I was going through the custom role for my Org and when i gave the “Delivery receptionist” edit permission to a member, he was able to Delete and add Deliveries registered.The Document says that he can add the deliveries but there is no mention of the delivery delete. my take is that he along with this role he should also have the “Delivery Management” Edit permission to delete it.Can you please clarify it, i am confused. regards,​@HDR  

Is there a way to run a user report to see PAST reservations that they have made in Workspaces?

Hi there! Do you know if it's possible to export a list of workspace visitors? I'm able to see a list of visitor names and details through the browser, but I'd like to export it.  Thank you!

Is it possible to update the underlying floor plan map without having to completely redo all the workspaces?  

Currently trialing out the new visitor management. Since it has been released in the last month anyone have recommendations for printers for reception for their guests/visitors? Ideally, print as a sticker, or if anyone has better suggestion?

We picked up a Brother 820NWB and a small form form factor Windows 11 machine.  Got everything installed and set it up and as Visitor Check in Kiosk.  Set it up to share the printer using the printer agent and I can now print badges from the Kiosk and from a remote Neat Frame.  I am curious now that I have it setup and printing, there seems to be a lot of wasted space on the badges.  I am curious if there is a way to modify the borders that this thing is printing on to use up more of the sticker (we are running the DK-1234).  There seems to be 3/4 to 1/2 an inch on the sides and a little over 1/2 an inch on top and bottom that is just white space.  Figured if I can make the printing area larger then the text could be bigger or scaled better to make it more legible or possibly make the pictures look better (from what I read that is doubtful though).

Is there a way to add Zoom workspaces into the Microsoft Teams client?

Hello,I’m interested in integrating Zoom directly into my website to create a smoother and more interactive experience for users. Ideally, I want visitors to be able to schedule, join, or start Zoom meetings without leaving the site. I’d really appreciate any recommendations on the best approach - whether through the Zoom SDK, API, plugins, or embedded meeting features. If anyone has experience or helpful documentation on setting this up, your guidance would mean a lot. Thank you.

Is there a way to set a certain time period for when all desks check out (example: if haven't checked in by 10am, desk will be released)? 

Ayuda, cuando instalo zoom me sale ese error antes de iniciar sesión, después de iniciar, puedo hacer reuniones pero cuando le voy a dar a programar Reunión, sale una pestaña en blanco y no carga nada más, ya intento varias cosas y nada funciona.

Greetings, we are looking to incorporate Delivery Management into our environment and find its very easy and straight forward to use. The one use case we cannot find any documentation on is when receiving a package destined for a department (group) rather than an individual user such as marketing or accounts receivable.  I was hoping to be able to use "user groups" under user management or be able to prepopulate a list of group email addresses, but they do not show up in the recipient field when adding a scanned delivery. Curious on current best practices to accomplish this.

Во время конференции с учителем ребенка выбивает из zoom и потом он не может туда войти. При повторном подключении пишет неверный код доступа, а иногда после подключения просто сразу выбивает. Причем не дает подключится параллельно с другого гаджета (телефона и ноутбука). Что может быть ?Кода ошибки нет, тип устройства - компьютерВерсия zoom 6.5.12Переустановили zoom, переустановили Windows, приходил IT мастер, приходил мастер от интернет провайдера - проблема осталась.Операционная система на компьютере Windows 10 Прошу помочь в устранении проблемы.

Hi all, Is there any other way to view workspace questionnaire results other than to download the CSV report from the Dashboard? I want to use the questionnaire to gather event requirements when a user books a Zoom Room (e.g. number of attendees, catering required, etc...) but find it cumbersome to download the report each time I need to the view the results. Thanks

I have set up Zoom Workplace Reservation, but when I try to reserve a room or table, it says it is unavailable even though there is no reservation made by anyone else.Does anyone know how to solve this?

Good morning, at the office we log in via Zoom to schedule meetings with different people. The problem is that while you're logged in, if someone logs in, you'll be disconnected (not just while you're in a call, but even when you're just logged in and waiting to start the meeting). Is there a way to prevent access if the app is already active on another computer? I'd like to prevent anyone from logging in when I open Zoom and am logged in until I log out. Thanks.

Some requests for Visitor Management PlatformOptions for guests to check out on the Kiosk and not just Reception & Guest Services manually checking them out.More options for check in flow. Right now we are limited to 1 flow which is timely with some visitors and requires them to answer questions that shouldn’t pertain to them such as LO and ECP appointments. It asks them for their organization and they don’t know what to put and while we tell them to enter “student”  there may be instances someone is not at the front desk as they check in to assist them.Ideally the best solution would be for when they are checking in to indicate what kind of visitor they are and have the flow go from thereBigger/Better font and customization for badges.Bigger font on iPad application.

error code: 3.1.7.0 has issue error Device type: windows Zoom version: 6.4.12.64384 version Details about troubleshooting steps you have already taken: cannot find file anywhere to update it  error with the c:\program files\zoomvdipluginmanagement\libssl-3-zm.dllc:\program files\zoomvdipluginmanagement\libcrypto-3-zm.dll

Hello everyone, I'm Antonio.I've been having problems at installing Zoom Workplace on my MacBook Air.  I wonder if anyone could help me.I need it for work and, even though it's old, I'd rather not to change my mac. Thank you for your attention.

Is there a way to tie Workspace to AD, so that when an employee or employee's move or relocate it can update in Workspace versus being a manual process?  

When configuring the setting for"Designate groups or users to display as potential visitor hosts on the kiosks of this location"I notice that users listed in the textbox do not populate at a Kiosk when ad-hock visitors fill in their host. Do hosts always need a visitor management license for them to be selected as a host for a visitor?Reference Image 

Did you know that you can link accounts to an organization?   Account owners and administrators have the capability to link several Zoom accounts to form an organization. Once these accounts are linked, they will have the ability to efficiently search for contacts, engage in chat, and conduct meetings. By linking your accounts as an organization, members will be relieved from the necessity of manually adding contacts from associated accounts to facilitate communication.   The requirement for linking accounts to an organization is that Account owner or Admin with the privilege to edit Account Profile settings.   ​Please take a moment to check out this Knowledge Base Article about Linking Accounts to a