Scheduler

We’re using Zoom Scheduler’s Managed Schedules feature to create a common event for several different users. Zoom documentation says that after assigning the Managed Schedule to hosts, assigned hosts won’t be able to edit the details of the event. However, we’re seeing that assigned hosts can edit anything they want to. None of the assigned hosts are account admins. Am I missing a setting somewhere?I’m also noticing that changes to the Managed Schedule do not propagate to assigned hosts, unless we un-assign and reassign those hosts.  

Hello Zoom Community, I’m running into an issue where the same scheduled event ends up with two different Meeting IDs, causing attendees and hosts to get split into two completely separate virtual rooms.Has anyone else experienced this split-ID issue with Zoom Scheduler? Are there any backend settings or workflow best practices to force Zoom to update the existing meeting ID rather than generating a duplicate series? Appreciate any insights!

Topics for the next NACHO 360 for the Virtual attendance

I just created my schedules today and the links worked earlier, now every single one of them returns this message when trying to go to the scheduler page. Anyone else having this issue?

We've recently started using Zoom Scheduler to cut down on the back-and-forth emails when arranging meetings, and it's been helpful so far.One use case for us is coordinating content updates and planning work for our website, https://portillos-menu.us/, where multiple tasks and discussions need to be scheduled without overlapping with other commitments.I'm curious how other teams are using it in their workflows. Do you rely on buffer times between meetings, specific availability windows, or any other settings to avoid scheduling conflicts?For those managing content, customer calls, or project coordination, what Zoom Scheduler features have made the biggest difference in your day-to-day planning?Looking forward to hearing your experiences.

Hi all, I have a user who has limited options in Zoom Scheduler, as you can see in image 1. Myself and others have more features available within the Scheduler, as shown in image 2. I have confirmed that we all have the exact same 'Zoom Workplace Enterprise Plus' license. I would like to know if there is something that needs to be enabled in the admin portal specifically for this user?Third image shows all licenses and features for the user in question and this is the same for all others. Thanks      

your new app sucks! It’s not as user-friendly as how it operated before. Before when I was sending a meeting to a client I would know what their time zone is and it would send from my time zone, but on the receiving end on their email they would get it in their time zone for example, if I scheduled somebody in Auckland, New Zealand, I would know in advance if that was any time changes as in the case of daylight savings, etc. change it back!

I use a link with my clients to book meetings but recently shows them this message "This booking link has expired, Try refreshing your page, or ask the organizer to send a new link." I dont want to change the link i printed its QR code on my business card! What to do?

Hey all - hoping for some hacks or tricks I don’t know. Here’s my situation - I have three calendars that I would like to keep updated with the same availability. Each calendar is for a different kind of session and therefore has a different title. Is there anyway to add the dates and times I’m open ONCE and apply it to more than one scheduling calendar? Thanks for any input - I know it can be done manually but it’s such a pain in the booty.   

I have my Scheduler set for Mon - Fri 12:00 pm - 4:00 p.m.  If I have appointments on a Monday for example, can I change my availability for that date only or do I have to uncheck Monday and have to remember to go back in and activate it for the following Monday?  I’m looking for a way to say I’m not available for that particular Monday and not have to uncheck Monday making me unavailable for ALL Mondays unless I remember to re-check that day.  TIA

I am on the Zoom Workplace Pro plan and would like to use the Scheduler Management feature.Could someone please confirm if the Scheduler Management feature is available as part of this plan or can only by used if I add it as a paid-for optional add-on to my plan?I ask because I have seen different information in different places and have tried using it by connecting my Microsoft 365 and Google Calendars and by creating a bookings page, all of which is available to me in Pro, but none of the meetings that are booked in my 365 calendar appear in the Zoom Scheduler Management bookings page, possibly/probably because I need to add it as a paid-for option?Grateful for any advice, thanks. 

When I create a meeting, it automatically mutes participants on entry. In CREATE EVENT and clicking on ADVANCED, I see the “Mute participants on entry” default is ON. I never need this to be on. Is there any way to change the default to be off? I can’t find a way, and it’s frustrating to have to remember to uncheck it when scheduling the meeting or having to instruct participants to unmute themselves. Thanks! 

My Outlook mtgs show on my phone zoom app and online zoom, but not on my zoom desktop

I don't see a resolution for this scenario. In-Person meeting is say in Boston (Eastern Time Zone) I set up scheduler and set Availability to Eastern Time Zone. I set availability to 7am-4pm on a specific day. When I go to the booking page - I'm located in Austin, TX - it shows the earliest 7am ET availability as 6am (as defaults to Central Time Zone where I'm at) This is confusing - if the meeting can only be in-person and it's in Eastern Time Zone - should the booking page default to the selected Eastern Time Zone and simply be greyed out - basically locked? Having folks do time math to understand that the 8am in-person meeting that they selected when they were in Minneapolis 4 days prior to the meeting in Boston will actually be 9am ET when they're in Boston - it seems needlessly confusing.  Am I missing something on how to effectively do what I'm trying to do? EDIT - in researching and signing up for Free calendly  - Calendly has a "Lock

I want to create an automatic notification that is triggered when someone is marked as a no-show to a scheduled meeting. This does not seem to be an option...is there a workaround or does it need to be done manually? Or is it obvious and I'm just missing it? I cannot "cancel" a meeting once the designated time has started, so building it into the cancellation notification won't work. If it is not possible, is there a way to submit a feature request? Since it is possible to mark someone as a no-show, I feel like it would be easy to add that to the drop-down in the custom notification under the timing trigger, so the list would be: after booking before event starts after event starts after event ends after one cancelsafter marked as a no-showSurely I can't be the only one who would appreciate this feature???How do you handle no-shows?

I see that this has been an issue in the past. I need to set a schedule for appointments with customized start time (like 1:55 p.m. or 9:05 a.m.) but when I input that time using the Scheduler, it changes back to 9:00 a.m. What am I missing? I've tried "Set custom hours," "Date overide," changing the increment times, the duration, the padding times. I've read every article I can find, and used the Zoom Chatbot and nothing works. Any suggestions?

I need to link a form for my clients to fill out for their upcoming meetings that they have scheduled with me . They need to fill it out ahead of time so I am trying to embed the link within the reminder email that they receive the day before the meeting. I can get as far as copying and pasting the link when I click on the "embed link" option but then nothing happens after that, even when I press "finish". I am attempting to embed a link using a form from the app Tally Forms.  Can someone help me with this please? 

I am a zoom pro user. If i try to schedule a meeting by click schedule button, it pop up blank page. Not scheduling input field. If i click scheduler tab, it is blank. I have unstilled, reinstalled, sign out, sign in. It is really frustrating experience, take too much time. My time worth more than the subscription fee I paied.  Last time, I have to schedule on web but launch on app have some problem, as you still need to open app's schedule page. Please NOTE, this is a basic app, nothing to do with video, audio, device stuff yet. And this community post system is ridiculous, when you post a discussion. you have to  put a topic. "This board requires at least on label for each message". What are these concepts of Subject, Topics and Label?

I've set up the scheduler and have managed before to set Date overrides. However, this feature seems to have stopped working. I'm just adding dates, and keeping the hours to 9 to 5, click add, see the date added, but when I navigate the scheduler page, I still see the date showing and I'm able to book an appointment. What am I missing? Is there a tick somewhere to make this work? 

Am I just missing it, or is USA (+1) not selectable when entering a phone number?  I have had to use Puerto Rico to get the +1 in front of my number.  I might have missed it since there seems to be no order to the countries.

The, the meeting is at 5. But it is a 5 PM or 1700, But the email does not say so, iutz just says: 5.Bug,Also there needs to be a switch between 24 and am/PM.,

For the past two months, when scheduling new meetings, the meeting is not sent to recipients or put on my calendar when the SEND button is clicked 

Is it possible to show the scheduler link for the next two weeks, continuously? Right now, it’s only possible to set a fixed date or forever, but I’d like to change it so only it’s showing the next two weeks.

I just create a booking page with 5 booking types, all good - easy process.But I want to re-arrange them in a differnet order. Don't see a drag - drop option to reorganise the tiles.What can I do to re arrange my meetings so they are displayed in a proper order when recipients open my scheduler hyperlink?Thanks

I'm using Zoom Scheduler through Chrome on a Mac. I am trying to set up 30-minute meetings with a 15-minute buffer at the beginning and a 15-minute buffer at the end. I am available from 11:00 AM until 3:00 PM. I have input this information into Zoom Scheduler, but it is showing the meeting times available as 11:30, 12:00, 12:30, 1:00, 1:30, 2:00, and 2:30. I was expecting the first meeting time would be listed as 11:15, since that would give me the requested 15-minute buffer between 11:00 (when I become available) and 11:15 (when the meeting would start). I was expecting the last time available would be listed as 2:15: that meeting would end at 2:45, giving me the requested 15-minute buffer before I am no longer available (at 3:00). What am I doing wrong?