schedule a meeting in a Zoom Room by inviting the room to the meeting

Hi ​@CloudyTown,

Welcome to Zoom Community! We’re glad to have you here.

 

Yes, the functionality should work as described: when you invite the Google Calendar resource (the Zoom Room) to a meeting, the event should appear on the Zoom Room controller. However, there are a few important considerations:

• After creating or updating a Google Calendar resource, it can take up to 72 hours before it is fully available and synced with Zoom Rooms.
• The calendar resource must be properly assigned and authorized for Zoom to access it.
• If events created by inviting the Google Calendar resource do not display on the room controller, double-check that the resource is correctly integrated and that Zoom has the necessary permissions.

If you have recently set up or changed the resource, please allow up to 72 hours for full synchronization. If the issue persists beyond that, review your calendar integration and sharing settings to ensure everything is configured correctly.

I hope this helps. Have a great day!

​@aluyun One additional clarifying question for you. When the Zoom Room is invited to a meeting. Does it reply with a meeting ID or just a room reservation?

Hi ​@CloudyTown,
 

It’s been a while since we last hear from you. I wanted to check and see if you’ve had a chance to check the latest reply on your post.

If it addressed or helped you with your concern, you’re welcome to mark it as the best answer to help others with similar questions.

If anything’s still unclear, feel free to reach out—we’re happy to assist further!

We followed Zoom configuration documents and believe we have all settings in place to deliver the behavior described. Meetings propagate from the Zoom software to the Google calendar but not in reverse. When the Zoom Room resource is included in a calendar invite, no event is displayed on the Zoom Room meeting controller. We wanted to validate our configuration with Zoom support but our entitlement is basic so no human contact is provided. Zoom’s support AI doesn’t understand the issue. We are trying to find a Zoom support resource through our channel rep. So far, no luck. We would take any help offered.  Thank you.