Editing closed captions on video | Community
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Newcomer
August 9, 2022
Question

Editing closed captions on video

  • August 9, 2022
  • 9 replies
  • 357 views

Hi All

Question - please can someone offer some insight?!

I recorded a meeting.  I have downloaded 3 files .  I can edit the transcription in word no problem BUT I cannot figure out how to edit the captions on the video.  All instructions say press "play" and the transcriptions will appear on left hand side, you click the pencil image and edit.  BUT all I see when I press play is the recording with the captions appearing which I can turn on or off. 

    9 replies

    Newcomer
    September 2, 2023

    I have the same problem.  What am I not doing right?  Why isn't anyone answering this question?

    Newcomer
    March 6, 2024

    I am having the same issue and thought I would find an answer here.

    CarlaA
    Community Champion | Employee
    Community Champion | Employee
    March 13, 2024

    Hello @Free2BCurious @AMSHQpd @FernandaAyala !

     

    Please view or edit transcripts in the web portal as follows: 

    1. Sign in to the Zoom web portal.
    2. In the navigation menu, click Recordings.
    3. Click the name of the recorded meeting.
      -You will see a list of recording files.
      -Click the play icon.
    4. The text of the transcript displays on the right-hand side of the video.
    5. Hover over a phrase you want to edit and click the pencil icon.
      Note: If a phrase belongs to an unknown speaker, you can also hover over Unknown Speaker and click the pencil icon to edit the name.
    6. Make any changes to the text, then click the check mark.
    7. The updated version of the text is displayed when you play the audio or video file.

    Let me know if that works! 

    Newcomer
    April 26, 2024

    Hi Carla! This does not work for me. When I click the play icon on a video, the text of the transcript does not display - only a list of chat messages. I can see the file labeled Closed Caption, but I see no option to edit it, only download it.

    Newcomer
    October 30, 2025

    This is really important for accessibility, to be able to edit captions to better reflect the content of what was said, especially for content-specific transcriptions.

    New Member
    July 17, 2026

    There is a feature that needs to be added by an admin called “upload custom captions” to the Recording tab, when you edit a recording. it is not there automatically.

    It replaces both the auto caption and the audio transcript.

    In theory, edit the audio transcript in Zoom web portal, download the edited file as a .vtt then reupload it with the “upload custom caption” button should be easy.

    In practice, the audio transcipt timestamps are long and include the speaker name every line, so extra work is needed after downloading to erase repeat instances of the speaker and break up long text lines; but then the audio transcript loses the speaker name and replaces with “unknown speaker” every line where it was redundant for captions.

    Win some lose some. Zoom’s solution is mediocre.