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Direct url to recurring meeting with registration

Forum|Forum|3 years ago
February 7, 2022
6 replies
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Hi, I started a recurring meeting (weekly) with registration of the participants the first time they join. So far so good. Everyone registered and got an e-mail with the JOIN-button.

But for the next meeting, I want to send them an e-mail with the direct link, in case they cannot find the first e-mail or do not know it's the same button. So I was looking for the url to the meeting, but I can only find the link to the registration...

Where do I find the link to invite someone who is already registered? Or is there something I miss about the way the registration works?

Thanks a lot!

Best answer by ZoomTestKitchen

When you launch your meeting that requires registration, then click the green shield in the top-left of your Zoom window, you'll see "Invite Link" with the option to "Copy Link".

Or, you can click the Up-Carrot next to the Participants button in your Zoom toolbar and select invite. You'll see a few helpful options when you click the invite option.

Hope this helps.

ZoomTestKitchenAnswer

Specialist

When you launch your meeting that requires registration, then click the green shield in the top-left of your Zoom window, you'll see "Invite Link" with the option to "Copy Link".

Or, you can click the Up-Carrot next to the Participants button in your Zoom toolbar and select invite. You'll see a few helpful options when you click the invite option.

Hope this helps.

N

NeleAuthor

Newcomer

Thank you! I found the link. I hope it works and that they do not have to registrate a second time.

It 's only weird that I have to press 'start meeting' and actually go in the meeting to find the links. I would be more logic (for me) to be able to see the link without starting it.

M

MikeInWis

Newcomer

Zoom Registration allows you to resend the registration confirmation email that was originally sent.

I modify the 'Confirmation Email Sent to Registrants' by clicking on the edit button. found under the 'My Meetings' / meeting .

The 'Confirmation Email' window that opens for edit, allows you to change the information in the 'Subject' box.

I edit '[Meeting Topic] Confirmation' to '[Meeting Topic] Reminder' save and resend it.

Newly registering guest get included automatically.

Just remember to edit 'Reminder' back to 'Confirmation' after you send the reminder.

Oh, the 'save' button can be a little hard to find. Remember to use the outside scroll bars to find it.f

Mike

H

hre

Newcomer

We discovered that we can automatically send reminders to registrants using salepager.com ahead of each meeting to avoid scrolling through pages of registrants each time.

J

jimsavage

Newcomer

Hi, I'm going to hop in here to seek some guidance I've been having a hard time articulating; forgive me if this leans towards hijacking the the thread. I posted my own question on this, but this conversation appears to be in the same ballpark as what i'm trying to accomplish. I want to send invite to weekly group coaching call (meeting) when people purchase my online course. I want them to have to register once, and require a password to get in. I'm assuming I can set this up so they receive one initial email with the invite—link and password— and I shouldn't have to edit, add, send out additional emails after that? I'm confused about recurring meeting, number of instances, etc. It seems like I don't want to have a certain number of instances if this is a reoccurring meeting as it makes the invite look confusing and I'm thinking it automatically adds to their calendar (I really get confused about that part, but that's a different conversation. ) Again, apologies for hijacking, but I'm thinking like you guys can straighten me out on this pretty simply (?) Thanks!

J

jimsavage

Newcomer

I see now that setting up reoccurring meeting in the app doesn't require number of instances. it would appear that's what I want. But I don't see that option in the browser version. what's the difference?

M

MikeInWis2

Newcomer

Under my PRO license, the browser option is there. Try clicking 'recurring meeting' and then set the 'after occurrences' to 1. That's found just to the right of 'End date'. There will be only one entry in the calendar, if you choose to calendar it. BUT, a recurring meeting stays usable for a year after it is last used.

J

jimsavage

Newcomer

I'm hating that this is being so complicated/confusing, as I think it's really pretty simple, right? But here's what i've got at this point: I created meeting > recurring, weekly (moot?), 1 occurrence > require 1-time registration > host video/on, participant off (does that mean they can turn it on after they get in there?) >

Not clear what to do about the b;ue "start meeting" button.

Should i be able to copy the link and password, then put that in my automated email to purchasers of my course? Wheen I test that to myself it automatcially opens to meeting, I assume because I'm host. I don't understand what the "registration" piece looks like on the invitee's end.

J

jimsavage

Newcomer

The attached screenshot shows the three registration options, firstime only, eveery occurrence, or register for some occurrences

M

MikeInWis2

Newcomer

Thank you for pointing me to that option. I see it now. I've been testing it to see it's effect. It doesn't work like I expected it to.

Here's two links to official documentation,

https://support.zoom.us/hc/en-us/articles/201362413

https://support.zoom.us/hc/en-us/articles/214973206

From my limited tests,

If a person registered for any of the occurrences, under any of the three options, they receive a unique link that identifies them to zoom. They can use that link to attend any of the occurrences of the recurring meeting. If they give that personal link to someone else to use, that person is treated as though they were the original registrant, even getting the original registrants profile name and picture (assuming a zoom account was used in the registering process.)
If I joined an active recurring meeting occurrence with meeting id and passcode, I didn't need to go through the registration process. Maybe a fluke?
If I joined via the link copied from within an active meeting, the link took me to the registration process before I could join the meeting.
On the Web account page, under meetings, I could select a single occurrence and see who was registered for that occurrence, and could communicate with them via email.
On the Web account page, under meetings, I could only start the FIRST occurrence, since the blue start button did not show up as an option for the remaining occurrences.

Well, it is confusing!

Thank you for persisting in your question about the registration option/ It forced me to test it.

Of course, I could be misinterpreting what I see happening.

Mike

J

jimsavage

Newcomer

I finally got on chat support with Zoom today. What a concept. I just assumed they would be like FB or youtube or google with no way to talk to live person. He was very helpful. I don't have time right now to post how he instructed me, (nothing much different than I was assuming)—I will later. But i may copy paste your comment and show him to see his response to those various issues. (If OK with you?)