Converting Webinar to Meeting | Community
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Newcomer
June 13, 2022
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Converting Webinar to Meeting

  • June 13, 2022
  • 3 replies
  • 17 views

We have a Webinar account but low registration for an event so I want to convert the Webinar to a Meeting just before start time. Will Waiting Room be enabled? (It is in my Meeting Settings.)

 

Anything else I should be concerned about? (other cautions?)

 

Thank you!

    Best answer by Ray_Harwood

    I was going to run a full test on the Participant link working, and as soon as I clicked the Convert this webinar into a meeting link, I got this pop-up:

    I actually tested the resulting meeting by having my previously invited panelist join with the panelist invitation link, and it did work.

    3 replies

    Ray_Harwood
    Community Super Champion | Customer
    Community Super Champion | Customer
    June 13, 2022

    Hi, @TerrySKaye,

     

    I’ve done this in testing a time or two, but not recently. Basically, you make the conversion, then go to the setup for the converted event and adjust the settings as needed. I’m not aware of anything that can’t be set the way you want it, but I’d advise you to not make any assumptions – go through everything, just to be sure. 

    See this Zoom Support article for some additional information:

    https://support.zoom.us/hc/en-us/articles/360042761551-Converting-meetings-and-webinars 

    Newcomer
    June 14, 2022

    Thank you so much for your help. Do you know if Webinar Panelist links will still be valid to let them join as regular registrants? 

    Ray_Harwood
    Community Super Champion | Customer
    Community Super Champion | Customer
    June 14, 2022

    I was going to run a full test on the Participant link working, and as soon as I clicked the Convert this webinar into a meeting link, I got this pop-up:

    I actually tested the resulting meeting by having my previously invited panelist join with the panelist invitation link, and it did work.

    Newcomer
    June 15, 2022

    Unfortunately, it did not work to easily convert a Webinar to a Meeting (event just ended). Panelists could not join with the same link and had to reregister. So did a few participants I heard from. An anxiety-provoking experience. 

    Ray_Harwood
    Community Super Champion | Customer
    Community Super Champion | Customer
    June 15, 2022

    Sorry, Terry.  I didn't realize you had a registration-required event... you asked about the Panelist invitations working, and the test seemed to work.  I had an experience similar to yours my first live Zoom Event/Conference... I know how nerve racking it is.  Zoom as a complicated beast.

    Newcomer
    June 15, 2022

    Thanks, Ray. Yeah, it's too risky to make Zoom changes last minute. Requires lots of testing first.