Annotation toolbar not visible to participants during whiteboard sharing from desktop | Community
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Newcomer
April 10, 2026
Question

Annotation toolbar not visible to participants during whiteboard sharing from desktop

  • April 10, 2026
  • 2 replies
  • 74 views

Since last 10 days my meeting participants are not able to see the annotation toolbar on the shared whiteboard for a meeting on my desktop. I have updated my Zoom Workplace to the latest version but this does not help. I have checked the meeting settings also wherein I have not checked “ Only host can annotate”. I tried to start a meeting from my phone and joined the meeting from my desktop ( without signing in) from the web by entering the meeting details and I could see the annotation tool bar on the whiteboard shared on the phone.

 

    2 replies

    aluyun
    Community Manager
    Community Manager
    April 17, 2026

    Hi ​@HSMaths,

     

    I apologize for the late response. We’re glad to have you here!
     

    To resolve the issue where participants cannot see the annotation toolbar on a shared whiteboard in your Zoom meeting, please check the following:

    1. Sign in to the Zoom web portal.
    2. Go to Settings > Meeting tab.
    3. Under In Meeting (Basic), ensure the Annotation toggle is enabled.

    If the option is grayed out, you may need to contact your Zoom admin to enable it for your account.

    You may check out this link for your reference. I hope this helps.

    HSMathsAuthor
    Newcomer
    April 17, 2026

    Hi,

    I have tried everything. Nothing works. I understand that I can collaborate max three whiteboards (latest) with my meeting participants while the older ones are View only. The problem is that my participants cannot see the annotation tool bar for the three latest ones ( without the view only mark) or if I open a new basic whiteboard. This was not the case two weeks back 

    The situation is so bad that  my participants  can't see my annotation on the screen shared by them.

    Under these circumstances I feel that the Zoom subscription I have paid for is completely a waste.