Adding public zoom meetings to zoom calendar | Community
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Nexus Counsel
Newcomer
Newcomer
April 27, 2026
Question

Adding public zoom meetings to zoom calendar

  • April 27, 2026
  • 2 replies
  • 29 views

I work for a law firm and there are several courts that publish their zoom meeting links to join and either watch or participate. We have a polycom system that is connected to a zoom account. The polycom can connect to Zoom meetings either manually, or ones added to the account calendar. We would like to add these public meetings to our zoom calendar. I have tried taking the link and putting it in the outlook calendar connected to the zoom account. The meetings never show in zoom. I have tested the link and I can create meetings that sync and end up in outlook. I can invite that zoom account to meetings another creates and that ends up in zoom meetings and the outlook calendar. But I have tried manually adding the meeting to the outlook calendar, and tried inviting that outlook account to a event using that public zoom link. Zoom isnt seeing the link or something.

How do I add these public meetings to our zoom calendar?

2 replies

aluyun
Community Manager
Community Manager
May 1, 2026

Hi ​@Nexus Counsel,

 

Thank you for your post. We’re happy to have you here! 

To get a public/external Zoom meeting to show up on your room’s calendar with a one-tap Join/Start button, the key is that the Zoom meeting join link must be in the calendar event body/description (notes) (not just the subject/location), and the event must be on the calendar that’s integrated with the room.

Do this in Outlook (for the calendar that’s connected to the Zoom Room / Zoom account):

  1. Create the calendar event (date/time as published by the court).
  2. Paste the full Zoom meeting join URL (for example, https://zoom.us/j/... or https://us02web.zoom.us/j/...) into the event Description/Body.
  3. Save the event.
  4. If the event already exists, edit it and add the join link to the Description/Body, then save again. 1

After that, the meeting should appear on the Zoom Room controller’s schedule, and the Join/Start button should be available. You can also check out this link for more information.

aluyun
Community Manager
Community Manager
May 12, 2026

Hi ​@Nexus Counsel!

 

I wanted to follow up and see if you’ve had a chance to check the latest reply on your post.
If it resolved your concern, you’re welcome to mark it as the best answer to help others with similar questions. If anything’s still unclear, feel free to reach out.