Handling Webinar Setup

Question

Hello — We use Zoom webinars on a regular basis. My boss is typically the one who hosts the webinars and has the webinar license in his Zoom account.

I am the one who typically sets up and manages the webinar in his Zoom account. However, this is turning into an issue with me having to access his account (especially with 2 factor authentication).

What are best practices here? Should I move the Zoom license to my account and add him as a co-host (I typically join the webinars in the background as a co-host/panelist with my video & audio off)? As far as I can tell, the only downside is that he would not be able to start the practice session and I would just need to do that.

Ray_Harwood · Answer

Welcome to the Zoom Community, @mattp3232.

See the Requirements section of this Zoom Support article:

https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0067027

The best way to set this up – assuming that you do all the scheduling of the webinars (maybe for more than just your boss?) is for you to own the Webinar license, and designate the others as Alt Hosts in the Webinar setup. In order to be designated as an Alt Host, the user must be licensed (Pro, Business, or higher) and be in the same organizational account as you.

As an Alt Host, they can start the Practice Session; if they start it, they will be the Host. If you start the Practice Session, they will be Co-Hosts when they join.

Give that a try!

Handling Webinar Setup

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