Whiteboard restricting others from editing

[TJHaven]

Hello,

I am having problems with allowing others to edit/access/annotate my whiteboard even it appears I have allowed all participants.  I keep getting a message that says "admin has restricted access to anyone not in my organization" but I am admin and I can find nowhere to even find this setting or change it.  I've checked every section I can find but clearly. haven't solved the problem.  Since I am the sole person on my account, it restricts everyone!

Help!

[mpaterno · Accepted solution]

Hi TJHaven,

Sorry to hear you're having trouble with locating certain settings! If you have admin privileges, you can find a long list of whiteboard admin settings by navigating to Account Management > Account Settings > Whiteboard (via the horizontal tab bar). You'll find that you'll be able to control the "default advanced sharing settings", including whether users can invite external users. 

Let us know if this solves your issue! Happy to take any feedback as well.

Matt Paterno

Whiteboard Team

[dalynmiller]

I'm having the same problem, but when I navigate to Account Management > Account Settings > Whiteboard (which are all vertical on the left side of the screen, BTW) all I get is a list of recent whiteboards and the horizontal tabs are just "All Whiteboards, "Recent," "My Whiteboards," etc. There is no "default advanced sharing settings." I have a personal paid account and the person I'm trying to share the whiteboard with using my meeting ID does not. Since it's my meeting, under my paid account, shouldn't I be able to invite the attendees to my meeting under my paid account to edit the whiteboard we are working on? If that's not a possibility, then that's a useless tool

[ReeGodlevska]

I have a similar problem

[mpaterno]

Hi @dalynmiller and @ReeGodlevska , sorry for the late reply in this thread, but let me see if I can still help. It sounds like the page you're accessing, Dalyn, is a different tab called Whiteboard. If you scroll down, into the Admin section, you'll find Account Management > Account Settings and then in this screen you should see a horizontal menu. Let me know if you have trouble finding this page!

[Constantin678]

can someone help me with blocking the editing of whiteboard?

[mpaterno]

Hi @Constantin678, are you sharing the whiteboard in a meeting? If so, when you initially share a whiteboard, choose presenting instead of collaborating to automatically give users view only privileges. you can also navigate to the share modal and give users view only access.

Thanks,

Matthew Paterno

Zoom Whiteboard Product Team

[Constantin678]

Thank you, could you please provide me with step by step instruction, cause I have been trying to do that through various action for a month!!

[mpaterno]

Hi @Constantin678 , of course! Assuming you're in the latest version of Whiteboard, when you initially share a board you can create a new one or an existing one. If you pick existing one, it will ask "how do you want to share this board?" There will then be two options, collaborating or presenting. Select presenting if you just want to give edit access. Let me know if this works!

Thanks,

Matt

[Constantin678]

Hi) sorry for silence, I checked, it works!!! Thank you very much! At last I did it! 

[SudharsanVJ]

Hi @mpaterno . I have seen this option pop up before the whiteboard is opened. But now a days, it is nowhere to be seen while starting a whiteboard. I have this issue of other meeting participants being able to draw and do stuff on the whiteboard while I am teaching. I would like to be able to change the settings such that only I am able to draw or type stuff on the whiteboard and the other users simply get to view it. Please advice.

Thank you

Sudharsan V J