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adawe
Newcomer
August 22, 2024
Solved

Sharing whiteboards in breakout rooms

  • August 22, 2024
  • 2 replies
  • 11 views

I have set up a number of whiteboards (have purchased the whiteboard add on license) and want to share the whiteboards in separate break out rooms. I want the groups to edit the whiteboards in the breakout rooms and bring them back to the main group.

I have not been able to find out how I can share the whiteboards with the breakout groups, I am unable to share the link in the chat as the main chat is wiped when they go into break outs. If I send it as a broadcast message they can't click on the link.

 

Even if I make it one whiteboard to share across all groups I can't not share it to the breakout rooms like you can with a shared screen.

 

I have reviewed all similar questions in the community and have found no solution, I have done the training with no solution to this problem shown. Please advise.

      Best answer by BakerHe

      HI @adawe , I think you want to collect ideas from different groups. There are 2 solutions for your case.

      Solution1 : Ask each group to create a whiteboard in Break-out(BO) room, and when they are done. They can just leave the BO room. And the whiteboard won't be lost. It belongs to you (assume you are the meeting host). 

       

      Tip : Create wb with a unique name then you can know which group creates which board.

       

      The disadvantage is : each group has one whiteboard. If you want these whiteboards to be only one, you have to copy and paste content of each whiteboard into the same whiteboard. It's kind of boring work.

       

      So the solution 2 resolves this issue.

      Solution 2:

      1. Create/Open a whiteboard before all users go to BO rooms. 

      2. Add all users to share list (Click Share button on the top-right -> add user by email).  if there are too many users, then add all of these users into one channel and add the channel to the share list. 

       

      Tip : you can also just add group owners into the share list. Then ask group owner to open the whiteboard in BO for each group.

       

      The step2 is important because then users can find this board in BO room.

      3. create page for each group, Tip : max 12 pages.  So I wish you don't have more than 12 user-groups.

      4. Ask users to join BO rooms and only edit on their page. You need to tell them to do so. Don't edit other group's page. Because there is no embeded tools to do this limitation.

       

      Users can find previous board by click "Whiteboards -> Existing whiteboards -> Recent"

       

       

      5. When they are done. Users can leave the BO room. Finally you get all contents or ideas on the same whiteboard.

       

      2 replies

      BakerHe
      Community Champion | Employee
      BakerHeAnswer
      Community Champion | Employee
      September 19, 2024

      HI @adawe , I think you want to collect ideas from different groups. There are 2 solutions for your case.

      Solution1 : Ask each group to create a whiteboard in Break-out(BO) room, and when they are done. They can just leave the BO room. And the whiteboard won't be lost. It belongs to you (assume you are the meeting host). 

       

      Tip : Create wb with a unique name then you can know which group creates which board.

       

      The disadvantage is : each group has one whiteboard. If you want these whiteboards to be only one, you have to copy and paste content of each whiteboard into the same whiteboard. It's kind of boring work.

       

      So the solution 2 resolves this issue.

      Solution 2:

      1. Create/Open a whiteboard before all users go to BO rooms. 

      2. Add all users to share list (Click Share button on the top-right -> add user by email).  if there are too many users, then add all of these users into one channel and add the channel to the share list. 

       

      Tip : you can also just add group owners into the share list. Then ask group owner to open the whiteboard in BO for each group.

       

      The step2 is important because then users can find this board in BO room.

      3. create page for each group, Tip : max 12 pages.  So I wish you don't have more than 12 user-groups.

      4. Ask users to join BO rooms and only edit on their page. You need to tell them to do so. Don't edit other group's page. Because there is no embeded tools to do this limitation.

       

      Users can find previous board by click "Whiteboards -> Existing whiteboards -> Recent"

       

       

      5. When they are done. Users can leave the BO room. Finally you get all contents or ideas on the same whiteboard.

       

      C
      Newcomer
      CHBAmeetings
      Newcomer
      February 12, 2025

      What does "create page for each group" mean? Are you creating separate whiteboards for each breakout room?

      MGSR
      Community Manager
      MGSR
      Community Manager
      October 11, 2024

      Hi @adawe!

      Given the time elapsed since we last heard from you, I've taken the liberty of marking the provided answer as the solution.

      If you need further assistance, please let us know.

      Have a fantastic day!

      M
      Newcomer
      mart1n
      Newcomer
      March 2, 2025

      I have a paid subscription to Zoom. I want to run a workshop as follows: There will be 12 breakout rooms, each named by subject matter. Participants will choose which breakout room they wish to go to. I want to have a whiteboard available in each breakout room so that participants can write comments, feed back, ideas. How do I do this?

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