Control Production Studio while backstage? | Community
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Newcomer
vhnewview
Newcomer
November 8, 2024
Question

Control Production Studio while backstage?

  • November 8, 2024
  • 3 replies
  • 83 views

We are hosting a zoom event and want to be able to control the zoom production studio from backstage without joining the webinar ourselves. How can we do this? 

 

We are finding we have to start the webinar to set up production studio first which eliminates the waiting room. 

 

Help please! 

    3 replies

    DeniseLahat
    Community Champion | Customer
    DeniseLahat
    Community Champion | Customer
    November 10, 2024

    Hi, I'm not a huge expert on PS but just checked and you can definately turn on PS before you start the webinar.  If you want to be backstage I suggest you have another computer on stage to manage the PS.

     

    D
    New Member
    David D Martin
    New Member
    March 11, 2026

    I also think this is important. Producers should be able to control Production Studio FROM backstage and not have to be on stage. This frees up the host to host and be on camera without juggling switching scenes. This seems like a no brainier to to me. As a professional event producer this is just the way it’s done outside of Zoom.

    Please add this feature!

    ExpertswhoJohn
    Community Super Champion | Customer
    ExpertswhoJohn
    Community Super Champion | Customer
    March 12, 2026

    Hi ​@David D Martin ,

    Techcnially it is a much more complated procedure for the software, which is why it has not been done that way.

    Please like and mark as the solution if this helps

    All the best

     

    John Drinkwater

    Zoom Community Super Champion.

    Zoom Developer Champion

    Community Champions are not paid to provide this support and have no access to customer settings or data. I am not personally an employee of Zoom

    https://www.linkedin.com/in/johndrinkwaterlordzoom/
    See my latest content. events, live and prerecorded to showcase features
    https://lordzoom.com/go/hub
    I run many events and upload most on my channel.
    https://www.youtube.com/@boomwithlordzoom
     

    ExpertswhoJohn
    Community Super Champion | Customer
    ExpertswhoJohn
    Community Super Champion | Customer
    March 12, 2026

    hi ​@vhnewview ,

    As production studio needs access to the poeple on stage and then to create the bots that deliver, it is tecnically a very differernt setup and more compliated and that is why it has been setup as it is.

    It does not stop the waiting Room. You can start the event, enter the stage and then start production studio. Then the waitign room will be active.

    As this point you can have the speakers all join without the webianr still starting.
    Lastly you can start the webinar which will bring everyone into the event.

    I am using this process more that four times a week for the last six months.
    It is just a case of understand the process. The wording of the buttons could be better I would agree.

    Please like and mark as the solution if this helps

    All the best

     

    John Drinkwater

    Zoom Community Super Champion.

    Zoom Developer Champion

    Community Champions are not paid to provide this support and have no access to customer settings or data. I am not personally an employee of Zoom

    https://www.linkedin.com/in/johndrinkwaterlordzoom/
    See my latest content. events, live and prerecorded to showcase features
    https://lordzoom.com/go/hub
    I run many events and upload most on my channel.
    https://www.youtube.com/@boomwithlordzoom
     

    tom cary
    Newcomer
    tom cary
    Newcomer
    March 12, 2026

    As far as I know, the Production Studio in Zoom Events usually requires the webinar to be started before it can be configured. A common workaround is to start the webinar early with only hosts/panelists present while attendees stay in the waiting room or lobby. That way you can set up the production layout before going live. It would be great if Zoom allowed full backstage control without starting the webinar.

    ExpertswhoJohn
    Community Super Champion | Customer
    ExpertswhoJohn
    Community Super Champion | Customer
    March 12, 2026

    ​@tom cary thaqt is not true, you can start production studio and use it before the webinar is started.

    You just need to go onto the stage from backstage to be able to start it.
    the watiring room will hold everyone there if you want.
    THe auto recording will not start untill you open the webninar

    I do that at least 4 times a week and it works fine. You must have a webinars or events licence to use production studio

    John

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