zoom rooms attendee and content privacy

Forum|Forum|1 year ago
March 5, 2024
1 reply
1 view

A company wishes to use Zoom Rooms but has some unique, important security considerations. Today, the company has a PC in each conference room. Their process is for someone to logon to the PC and share content from their profile. This has both security and operational issues. However, they are reluctant to adopt Zoom Rooms or Teams Rooms because both the invite list as well as the shared content must be kept 100% secure. Today, this is achieved by having a meeting organizer logon to the conference room PC and they logout after. Next conference room attendee has no ability to see the attendee list or shared content from prior meetings. Does Zoom Rooms have any capability to protect this content, limiting it to only the meeting organizer and\or attendees but no one else?

Room Systems

Best answer by bstrelko

Zoom Rooms allow you to set all meetings to 'Private', which will hide all details (meeting number, organizers, participants, etc). Additionally, you can remove Contacts and opt not to link a calendar - these restrict the functionality of the room, but increase security, which seems like your main objective. You'd then just need to manually enter call details on the room controller to join meetings. No data from previous meetings will be accessible on the PC or controller.

As with any individual user on your account, meeting details (including participants, join/leave times, ID, title) will still be accessible by your account owner/admins via Dashboard.

TL;DR - Does Zoom Rooms have any capability to protect this content, limiting it to only the meeting organizer and\or attendees but no one else? YES.

bstrelkoAnswer

Community Champion | Customer

Zoom Rooms allow you to set all meetings to 'Private', which will hide all details (meeting number, organizers, participants, etc). Additionally, you can remove Contacts and opt not to link a calendar - these restrict the functionality of the room, but increase security, which seems like your main objective. You'd then just need to manually enter call details on the room controller to join meetings. No data from previous meetings will be accessible on the PC or controller.

As with any individual user on your account, meeting details (including participants, join/leave times, ID, title) will still be accessible by your account owner/admins via Dashboard.

TL;DR - Does Zoom Rooms have any capability to protect this content, limiting it to only the meeting organizer and\or attendees but no one else? YES.

Z

zoom242424Author

Newcomer

hi Bstrelko

Thank you for your response. Appreciate it!

Would you be able to point me to any documentation on this feature so I may better understand the capability, particularly on the functionality restriction?

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