group meeting in person and off site

Hi @Jane48 - Please find the ZOOM: PRE-MEETING CHECKLIST

Install the latest Zoom client or mobile app

The web browser plug-in will download automatically when you start or join your first Zoom meeting, and is also available for manual download.

• Download the Zoom Client for Meetings .

  You can also use your mobile device to start and join meetings. Apps for iOs and Android can be found here:

  • iPhone/iPad: https://itunes.apple.com/us/app/id546505307 
  • Android: https://play.google.com/store/apps/details?id=us.zoom.videomeetings 

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    Before Joining a Zoom Meeting

    Make sure you have the necessary equipment:

    • An internet connection – broadband
    • Wired or wireless headset/earbuds with microphone
    • Webcam – built-in or USB plug-in
    • Download the Zoom Meeting-Participant Guide (.docx) to have as a reference during your meeting.

      Zoom meetings work with various operating systems, mobile devices and browsers. For an updated list of system requirements for PC, Mac, And Linux, click here .

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      Helpful hints

      • Always remember to mute your mic when you're not speaking. This prevents painful feedback.
        • If people are consistently getting poor quality from your mic, check that your mic is not broken.
        • Feedback and Audio Difficulties:
          • There are three main causes of audio echo or feedback in a Zoom meeting:
            • Both the computer and telephone audio are active.
            • There are multiple computers with active audio in the same conference room.
            • The computer or phone speakers are too close to each other. Before signing into a meeting, make sure the microphone/webcam is not placed in front of or near external speakers.
            • Connectivity Issues
              • Check your connection with a speed test app/site. Some of these include:
                • https://speedtest.net 
                • https://fast.com 
                • https://speedof.me 
                  • If your internet connection becomes unstable, disable your webcam and enable only when you need to speak.
                  • To reduce the chance of poor quality audio and/or video, close all other applications and windows prior to logging onto Zoom.
                  • Often, logging out and back in can solve connectivity problems.
                  • Try using an ethernet cable to your modem as it might be your wifi that is struggling for some reason.
                  • If your audio is always bad, try using one of the Zoom dial in numbers and do audio via the phone and then still login on your computer for video.
                  • If you are using the chat feature and want to send a private message to another participant, double click on their name in the participants list and make sure you are not sending the message to "everyone."

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                    Frequently asked questions

                    • What version of Zoom am I running? 
                    • How do I join a meeting? 
                    • How do I join or test my computer audio? 
                    • How do I test my video? 
                    • Zoom video tutorials