When I share my screen in presenter view, my notes are visible to the other party. | Community
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Fırat01
Newcomer
August 4, 2024
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When I share my screen in presenter view, my notes are visible to the other party.

  • August 4, 2024
  • 2 replies
  • 108 views

I need your help and collective wisdom, I am having some issues while sharing my PowerPoint presentations and viewing my presentation notes at the same time (I want my presentation notes to be visible only to me, not to the participants). I have both MacBook Air and mac book pro m3 laptops, I have the same issue on both.

1) When I do Presentation View in PPT slideshow options, everyone can see my presentation notes in the side panel. I want only me to see the presentation notes. What can I do to prevent others from viewing them?

 

2) When I do Basic Screen Sharing of my PPT, I cannot see my presentation notes in the side panel. So when I choose Advanced Share Screen - and make a section of the screen, it appears as a blurry quality resolution for most participants. The framed part of the shared slide appears clear on my side, but not for everyone else.

 

3) Before sharing, I open my own slide in presenter mode. Then when I say share screen, only the 'share in presenter view' option appears. No other option appears.
However, when another friend tries it on his own computer, three options appear: 'share in presenter view', 'share in slide show' and 'share in power point'. When my friend opens presenter view on his own computer and clicks 'share in slide show' in the screen share options, the presenter notes appear on his computer, but the notes on the other side do not. His computer is also a macbook pro m2.
I wonder where the problem is, can you help me?

Best answer by BerryM

Also a Mac user and frustrated that when I share the PowerPoint while using Presenter View - I either lose Presenter view (Zoom just seems to take over) OR everyone can see my speaker notes.  I finally found a solution.  Hopefully this can help someone else.

 

Start off in Presenter View on the PowerPoint.  Command Tab to see all your open applications.  Click on Zoom.

 

On Zoom, go to SHARE > Screens.  Zoom will have two window versions for your PPT.  One in presenter view, one with your PPT in Slide show.  Click the Slide show version.

Now IF your Presenter View disappears - on the PPT - go to the bottom of the slide where your PPT toolbar is and click on the three dots within the circle.  A window opens up with the option to click on "Use Slide Show".  Presenter View will reappear for you, while your audience only sees the Slide Show.  Whew!

2 replies

Ray_Harwood
Community Super Champion | Customer
Ray_Harwood
Community Super Champion | Customer
August 4, 2024

Welcome to the Zoom Community, @Fırat01.

 

Take a look at this guide I developed for presenters at conferences I produce:

https://meetingsandwebinars.com/userguides/how-to-screen-share/ 

    F
    Newcomer
    Fırat01Author
    Newcomer
    August 4, 2024

    The "PowerPoint Slide Show" option you mentioned in your article does not appear on my computer. How can I do it? My computer is a macbook pro m3.

    Ray_Harwood
    Community Super Champion | Customer
    Ray_Harwood
    Community Super Champion | Customer
    August 4, 2024

    @Fırat01, Did you already start your Slide Show in PowerPoint as pointed out in the instructions? (That’s an essential step!) If so, it might be named something different on the Mac, but you can also look for the window (not a screen) that has the full-screen view of your slides. You might have to click a button to “show more windows” to see them all. 

    B
    Newcomer
    BerryMAnswer
    Newcomer
    February 18, 2025

    Also a Mac user and frustrated that when I share the PowerPoint while using Presenter View - I either lose Presenter view (Zoom just seems to take over) OR everyone can see my speaker notes.  I finally found a solution.  Hopefully this can help someone else.

     

    Start off in Presenter View on the PowerPoint.  Command Tab to see all your open applications.  Click on Zoom.

     

    On Zoom, go to SHARE > Screens.  Zoom will have two window versions for your PPT.  One in presenter view, one with your PPT in Slide show.  Click the Slide show version.

    Now IF your Presenter View disappears - on the PPT - go to the bottom of the slide where your PPT toolbar is and click on the three dots within the circle.  A window opens up with the option to click on "Use Slide Show".  Presenter View will reappear for you, while your audience only sees the Slide Show.  Whew!

      C
      Newcomer
      connie920
      Newcomer
      September 2, 2025

      Thank you so much!!! it worked!!!

      MGSR
      Community Manager
      MGSR
      Community Manager
      September 3, 2025

      Welcome to the Zoom Community, @connie920! Thank you for confirming that the response from @BerryM worked for you. I'm marking it as a solution for visibility of other community members having the same concern. 

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