Videocall without host for people from outside my organization | Community
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O
Newcomer
oskarhrdg
Newcomer
September 27, 2021
Question

Videocall without host for people from outside my organization

  • September 27, 2021
  • 3 replies
  • 0 views

Is it possible to create a video call for two or more attendees from different companies without me in it?

 

I'd like to create "event" and send links to people so that they can connect at a scheduled time and have a video conversation without me or anyone as a host. 

 

We're a HR agency and our clients ask us to create calls for them. Until now we create VCs, let them in from the waiting rooms and leave the call with microphone and speakers muted. We would love to be able to not take a part in it and just send them links earlier. 

Is it possible on ZOOM? How to do it?

 

thanks a lot, Oskar!

 

    3 replies

    Bort
    Employee
    Bort
    Employee
    September 27, 2021

    If you schedule the meeting with the following settings, this should be possible: 

    • Waiting Room - disabled
    • Passcode - enabled and set
    • Join before host - enabled 

    This should allow them to join the meeting without the host present, but keep in mind, without the host and waiting room, this meeting is very insecure. It would be possible for someone to join and disrupt the meeting, and without the host to assist, your participants would need to leave and reschedule with you. 

      D
      Newcomer
      DebbieLM
      Newcomer
      December 28, 2021

      The meeting has the settings you mentioned above, and it's still requiring a Waiting Room. I had removed the Passcode and selected Waiting Room, then changed my mind. I re-entered the Passcode and disabled Waiting Room, but a Waiting Room still appears.

      RonniG
      Employee
      RonniG
      Employee
      September 27, 2021

      Hello,

      You can schedule meetings and assign an alternative host. However, they must be on the same Zoom account and logged in. You may want to add your clients as licensed users to your account so that you can utilize this function and/or have them give you scheduling privileges. 

      We hope this information is helpful!

      Thank you.



        O
        Newcomer
        oskarhrdgAuthor
        Newcomer
        September 27, 2021

        guys, thanks for all the information but I cannot find options in my ZOOM such as alternative host nor join before host - is it available only for paid ZOOM licenses?

        Bort
        Employee
        Bort
        Employee
        September 27, 2021

        Alternative hosts would not work for you since you mentioned these participants are outside of your company, and this feature is for only paid users on the same account. 

        Join before host should be available when you are scheduling a meeting, under the Meeting options section: https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings

        Rupert
        Community Champion | Customer
        Rupert
        Community Champion | Customer
        September 27, 2021

        Hi @oskarhrdg,

         

        @Bort gives a very good description above.

         

        Also keep in mind, that depending on your license type, you will only be able to have one Meeting in progress at any time originating from your account. Even if you are not in the Meeting as Host - it will still count as a Meeting hosted by you in licensing terms.

         

        Hope this also helps.

         

        Rupert

         

         

         

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