Partner

Question

Trying to schedule Zoom meetings for my manager and other people through Google Calendar

Forum|Forum|3 years ago
April 15, 2022
3 replies
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I'm the first to admit that there's a lot about Zoom that I don't know. I'm able to schedule meetings of my own, where I'm the organizer and I've invited other people - I've got that down. What I can't figure out how to do is schedule meetings for my manager with other people (just him and one other person not in our company). Can some please explain to me in simple steps how I can create a meeting where he will be the organizer and he will just have the one other participant? I will not be part of the meetings but have been asked to set these up. I'm on a Mac, and typically create my meetings through Google Calendar, but I also have the Zoom.us desktop application installed.

Thank you so much for any help.

John

Ray_Harwood

Community Super Champion | Customer

Hi, @Sparky337 – you’re in luck! I just answered this for someone else.

See this Zoom Support article on Scheduling Privileges. This process will give you permission to schedule meetings for another person on your organization’s account. Over you’ve scheduled the meeting, you’ll just need to send the meeting Join information to the other attendee(s).

S

Sparky337Author

Partner

Hi Ray, if I do the way you suggest, does that give me control to put things in the other person's calendar, and can they still approve or reject events?

Ray_Harwood

Community Super Champion | Customer

This only affects Zoom permissions. If your managers have something that syncs their Zoom with any calendar (Outlook, Google, Apple), then I’m pretty sure whatever functionality you’ve already had will still work. The meeting will also show in their Zoom client apps, and they can cancel/reschedule from there.

S

Sparky337Author

Partner

Thank you Ray! I'll see if my manager can set me up with scheduling privileges as outlined. Appreciate your prompt response!

S

Sparky337Author

Partner

Hi Ray,

We've been able to give me permissions to create meetings for my manager through the zoom.us website. I have the option to "Schedule For:" my manager, set the meeting topic, date, time, duration, etc., but I don't see an option to add invitees and see that the event is seen on my manger's Google Calendar. Can you offer any help in how to add invitees to these meetings that I schedule for him?

Thank you,

John

Ray_Harwood

Community Super Champion | Customer

@Sparky337,

Scheduling of a Zoom meeting doesn’t inherently allow inviting others. For that, you need an integration to Outlook or Google Calendar – invitations are done thorough the calendaring system. I’ve not done this before, but see this post on the Zoom Community:

https://community.zoom.com/t5/Marketplace/Schedule-Privilege/m-p/27686/highlight/true#M394

P

PleaseWork

Newcomer

Hi Ray, as a work around, can we just disable the waiting room and click "allow participants to join anytime"?

I've just started a new job as an assistant where I will need to constantly organise meetings for my boss and another people (not me attending). Someone suggested that this option would work. I guess it would just mean that no one has host responsbilities, but I can set up a meeting, send it to them, and they can both jump on via the link I send, and off they go. Do you think this is correct? Thank you.

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