Someone registered and tried to join a meeting a month early

Forum|Forum|3 years ago
September 7, 2022
1 reply
0 views

If an attendee tries to join the meeting a month early, could he/she still be in the Waiting Room on the correct day?

Also, if an attendee registers twice, does he/she count as two participants if the host does not notice the duplication?

Thank you!

Linda

Best answer by Ray_Harwood

Registration from different email addresses well result in two registrations – but it’s not possible to register twice with the same email address.

Anyone attempting to enter early with Waiting Room turned on will indeed land in a waiting room and potentially wait a long time. Not much different than real life going to a meeting room and nobody else shows up. The entry likely wait too long.

Ray_HarwoodAnswer

Community Super Champion | Customer

Registration from different email addresses well result in two registrations – but it’s not possible to register twice with the same email address.

Anyone attempting to enter early with Waiting Room turned on will indeed land in a waiting room and potentially wait a long time. Not much different than real life going to a meeting room and nobody else shows up. The entry likely wait too long.

B

bonitz-at-NCSU

Newcomer

Is it possible for me as a host to open a meeting early, then set it to mute/camera-off and let it run in the background? I have a conflict for a meeting time, but I want others to be able to join the meeting and participate normally.

If so, how much earlier can I join my meeting? 30 minutes?

Also, is there any way to assign co-host duties (or reassign as host) to someone NOT associated with my organization? I'm pretty sure there is not. But wanted to see if there is a workaround. Attaching screenshot that says only people on the same Paid plan with the same account can be given schedule privilege and become co-host or host.

By the way, I searched the Zoom Community for answer on these two questions before asking here.

Thank you!

Bort

Employee

Hi @bonitz-at-NCSU

Yes, its entirely possible to start a scheduled meeting early and just let it run with your video and audio off. It might be a bit confusing though to see you there, but not have you actually respond. There is no limit to how far ahead you can start your meeting, but I would recommend doing so only 10 minutes ahead of time, especially if you are not a paid user. This just avoids your meeting closing due to being idle.

If you know you won't be there and want to the meeting to continue with you, you can schedule it so that you don't actually have to be there to start the meeting. There are downsides, such as less security (no Waiting Room) and no one having host controls. This article has more info about how to set up a meeting as such: https://support.zoom.us/hc/en-us/articles/8780304262157-Starting-a-meeting-without-the-host-present

Beyond that, there isn't really an official way to give someone outside of your Zoom account alt-host or scheduling privileges. These options have a firm requirement for both users to be licensed and on the same account.

There is the possibility or sharing your host key (with someone you trust), which would give them the ability to claim your host role in a meeting when you are not there. This also has its risks, as the host key is essentially your personal PIN number for your meetings, and if it leaks, then anyone could wreak havoc in your meetings. You can always change your Host key afterwards. This other Community post has info about the host key workaround: "Alternate Meeting Hosts"

Hope that helps and let us know if you have any further questions.

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