How do I invite ppl to recurring meetings in a way that they can click to accept | Community
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Newcomer
stacy1
Newcomer
January 25, 2022
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How do I invite ppl to recurring meetings in a way that they can click to accept

  • January 25, 2022
  • 2 replies
  • 2 views

I just set up a recurring meeting (7 weeks, same day and time each week). But Zoom doesn't generate the same sort of email that people can click "accept" and the meetings go automatically onto their calendar. Instead, I have to copy and paste the meeting info into an email. When the participants receive the email, they have to create the meetings and add the links manually. Is there a way to automate this?

    Best answer by Bort

    Yes, you can schedule recurring events in Outlook directly. If you have the Outlook plugin or add-in, you can even schedule the Zoom part of the event directly in the calendar. If not, then just schedule the Zoom meeting first, then copy/paste the invite into the Outlook calendar event.

    2 replies

    Bort
    Employee
    Bort
    Employee
    January 25, 2022

    Unfortunately, Zoom does not work as a calendar service directly, so the best option is to schedule the meeting, export the meeting to Google Calendar or Outlook Calendar, then invite your participants through the calendar event. That will provide them the option to accept or decline the invite like you are wanting. 

    S
    Newcomer
    stacy1Author
    Newcomer
    January 25, 2022

    Thanks so much for replying so quickly and clearly! Do you know if I would also be able to schedule a recurring meeting directly from Outlook? 

    Bort
    Employee
    BortAnswer
    Employee
    January 25, 2022

    Yes, you can schedule recurring events in Outlook directly. If you have the Outlook plugin or add-in, you can even schedule the Zoom part of the event directly in the calendar. If not, then just schedule the Zoom meeting first, then copy/paste the invite into the Outlook calendar event.

      M
      Newcomer
      Mary73
      Newcomer
      July 5, 2024

      While this can't be done directly in Zoom, you can use your email calendar to create an invite to send. Alternatively, there is a Zoom marketplace app, Salepager, that sends RSVP invites for all your Zoom meetings including recurring meetings, meetings with registration and webinars. 

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