Duplicating meetings WITH Invitees

[KVW]

Has Zoom enabled a way to duplicate meetings INCLUDING the invitees? I feel like I'm forced to reinvent the wheel every time I want to schedule another meeting with the same team.

Thanks!

[lancetlc]

Hey @KVW 

To avoid reinventing the wheel, you have a few excellent options:

1. Use a Recurring Meeting

This is the most common and effective solution for a regular team meeting:

• How it works: When scheduling the meeting, select the "Recurring meeting" option. You can set it to repeat daily, weekly, monthly, or even select "No Fixed Time" if the meetings are sporadic but always with the same team.

• Benefit: This creates a single, permanent meeting link and ID that your team can use every time. You only have to invite the attendees once through your calendar (Outlook/Google Calendar), and they'll have the link for all future occurrences.

2. Copy the Invitation Details from Your Calendar

If you schedule your meeting through an integrated calendar (Google or Outlook) which is what most users do:

• How it works: When you create the first meeting in your calendar, you manually add your team as attendees. When you need to schedule a new meeting (not part of the recurring series) with the exact same list:

  1. Go to the original meeting in your calendar.

  2. Use your calendar's "Duplicate" or "Copy" feature.

  3. Your calendar usually copies both the original attendees AND the Zoom meeting details (link, passcode) into the new event.

  4. Change the date/time and send the new invite.

3. Use a Meeting Template

If you have a Pro, Business, or Enterprise account, you can save the settings of a past meeting as a template:

• How it works: You can save a meeting's topic, security, and options. However, just like duplicating, the template does not save the list of participants. It mainly saves the meeting settings. You'd still need to invite the participants when creating the new meeting from the template.