Creating 5 unique zoom links for interview day WITHOUT host

[jlm261]

Hello,

Yall help my poor brain. Will this work?

I need to create several Zoom links for candidate interviews. I am trying to avoid the need for meeting hosts for loads of reasons. Will the setup and settings work? I feel like I'm missing a big "this is why this will fail."

The big reason I want to do this is I will have 5 morning interview candidates, 5 afternoon interview candidates (total of 5 candidates/5 zoom links).

I will have 12 interview days (not consecutive days, they are scattered), so this is an effort to:

1. reuse the 5 links across all 12 interview days

2. set it up so there is no need for a host as i can't be host in that many meetings (and i want to avoid any of the 5 interviews from being host as they aren't very tech savvy).

Note: I cannot set this up as a single meeting and do breakout rooms.

Interview Structure

• Number of Candidates: 5
• Number of Interviewers: 5

• Candidate will be provided with a single Zoom link.
• Candidate will stay in that Zoom for duration
• Every 30 minutes, Interviewers will rotate through 10 candidates by joining the candidate's zoom.
  • FYI - Jill, Sally, Mary, Frank, Jack = interviewer team. These are the folks who will jump from zoom to zoom every 30 minutes

	9am - 9:30a	9:30a - 10a	10a - 10:30a	10:30a - 11a
Candidate 1 Zoom Link 1	Jill  ➡️	Sally ➡️	Mary ➡️	Frank 🛑
Candidate 2 Zoom Link 2	Jack  ➡️	Jill  ➡️	Sally  ➡️	Mary  🛑
Candidate 3 Zoom Link 3	Frank  ➡️	Jack  ➡️	Jill  ➡️	Sally  🛑
Candidate 4 Zoom Link 4	Mary  ➡️	Frank  ➡️	Jack  ➡️	Jill  🛑
Candidate 5 Zoom Link 5	Sally ➡️	Mary ➡️	Frank ➡️	Jack  🛑

Zoom Settings

• Participants can join at any time
• No waiting room
• Meeting is set to reoccurring with no fixed time (There are 12 interview days, so I hope to reuse the candidate links...

[Ray_Harwood]

Welcome to the Zoom Community, @jlm261.

The problem is that you can’t leave a meeting without making someone a Host, and giving your interviewees Host privileges is probably not a great idea, but could certainly be done.

What’s the issue with using Breakout Rooms? If you’re concerned that interviewees will see each other, you could take the approach of enabling the Waiting Room, and let the Host send attendees directly to their assigned Breakout Room from the Waiting Room.

I think your approach could work, but you’d need one more person. Assign Jill, Jack, Frank, Mary, Sally, and the additional person Adam as Alt Hosts for each room. At the transition time, Adam joins Candidate 1, Jill leaves and joins Candidate 2, Jack leaves and joins Candidate 3, Frank goes to Candidate 4, Mary goes to Candidate 5, and Sally goes to Candidate 1, then Adam can leave, and wait for the next half hour slot. There would be a couple of minutes for the cascading transitions to be completed, and the only rule would be “don’t leave and go to the next Candidate until your replacement interviewer has arrived.”

Now your problem is setting up 5 concurrent meetings. You could have each of the interviewers set up a meeting, set the others + Adam as Alt Hosts, and give you the link.  Maybe a template could be set up at the account level, or if you have Admin privilege you could set them up; lastly, if you’re going to do this a lot, there’s a way to enable Scheduling Privilege so you could set the meetings up for the interviewers.

Reach out to me if you’d like some individual help with this.