Co host capabilites | Community
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D
Newcomer
Dana7
Newcomer
February 10, 2023
Question

Co host capabilites

  • February 10, 2023
  • 4 replies
  • 0 views

Can't a designated co-host start the recording?  I have listed several different people, but each time they try to start the recording for me, it says only the host can do it?

What am I doing wrong?

    4 replies

    F
    Community Champion | Customer
    Frank_TB
    Community Champion | Customer
    February 10, 2023

    Hello,

     

    There are multiple roles available for a meeting: host, co-host, alternative hosts, and participants. The role that you have in a meeting is designated by the host.


    Host: The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting.

     

    Co-hosts: Shares most of the controls that hosts have, allowing the co-host to manage the administrative side of the meeting, such as managing attendees. The host must assign a co-host during the meeting. Co-hosts cannot start a meeting. If a host needs someone else to start the meeting, they can assign an alternative host.

     

    Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting.

     

    Only hosts and co-hosts can start a cloud recording. If you want a participant to start a recording, you can make them a co-host or use local recording. Recordings started by co-hosts will only appear in the host's list of recordings in the Zoom web portal.

     

    By default, only the host can initiate a Local Recording. If another participant would like to record, the host will need to provide permission to that participant during the meeting.

    The host will need to join the meeting to give the other participant recording permission, or set the participant up as an alternative host. If a user has scheduling privilege for you, they will automatically join as an alternative host and be able to start the recording.


    Regards

     

    If my reply helped, don't forget to click the accept as solution button!

    S
    Community Champion | Employee
    sachinzoom
    Community Champion | Employee
    February 10, 2023

    Hello There,

     

    You are right they cannot start a recording.  @Frank_TB listed all the role descriptions below. You may choose a alternate host who can manage the meeting.

    For recording, What you can do is to setup the meeting to be automatically recorded and assign a alternate host, who can manage the recording during a meeting if needed.

     

     

     

    Hope that helps

     

    Hope that helps

      D
      Newcomer
      Dana7Author
      Newcomer
      February 15, 2023

      I am not sure I understand still.  When I schedule a meeting, I scroll to the bottom, open Options and designate an alternative host, which I always thought was a co-host.  The person listed as the alternative host can not start the recording.  They get an email that they are an alternative host, but still have no control?  I am definitely missing something.

      Allow participants to join anytime
      Mute participants upon entry
      Breakout Room pre-assign
       
      Automatically record meeting
      Approve or block entry to users from specific regions/countries
      Alternative Hosts
       
       
       
      F
      Community Champion | Customer
      Frank_TB
      Community Champion | Customer
      February 15, 2023

      Hello,

       

      The alternative host is not the same as a  co-host. Each role has unique abilities. 

       

      Regards,

       

      D
      Newcomer
      Dana7Author
      Newcomer
      February 15, 2023

      I think I understand that part.  Is there any way to have someone other than the host start the recording without using record automatically?

      F
      Community Champion | Customer
      Frank_TB
      Community Champion | Customer
      February 15, 2023

      Hello,

       

      Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting.

       

      Prerequisites for designating an alternative host

      • Both users need to be Licensed and on the same account
      • Zoom desktop client for Windows, macOS, or Linux:   or higher
      • Zoom mobile app for Android or iOS:   or higher
      • For webinar, the user who schedules the meeting needs both a license and the webinar add-on; the alternative host only needs to be Licensed
      • Alternative hosts must be signed in to Zoom with the correct account in order to be granted the host or co-host permissions

      Alternative host limitations

      • The alternative host can start the meeting using the join link in the email or calendar invite sent to them by the host. The meeting will not display in the upcoming meetings list in the desktop client, mobile app, or web page for alternative hosts.
      • Alternative hosts can't schedule on behalf of the host. If you need to schedule a meeting on behalf of another user, use  . You can also give another Licensed user scheduling privilege, which allows them to schedule meetings for you and makes them an alternative host for those meetings. 
      • If the original host joins after the alternative host, the original host is given the option to reclaim host-control of the meeting, or have the host-controls remain with the alternative host. If the original host retakes host control, the alternative-host is demoted to a participant.
      • Alternative hosts can only be assigned during scheduling or before the scheduled start time. If a host is attending a meeting but needs assistance with managing the meeting, they can assign a co-host during the meeting instead of an alternative host. 
      • If an alternative host is designated for a meeting, the meeting will still follow the original host's limitations or add-ons. For example, if the host has a Large Meeting 500 add-on but the alternative host does not, the meeting will still start with the expanded 500 participant capacity, since the system checks the host's meeting profile, rather than the first participant or alt-host that starts the meeting. 
      • Recurring meetings with scheduled occurrences cannot have their alternative hosts edited for a single occurrence. To modify the alternative host, they will need to edit all occurrences in the web portal.

      Regards

       

      If my reply helped, don't forget to click the accept as solution button!

        M
        Newcomer
        mrjameselmore
        Newcomer
        September 16, 2024

        This is about as clear as mud.  You just said at the top of this thread " The host will need to join the meeting to give the other participant recording permission, or set the participant up as an alternative host." 

         

        Yet you say you need to allow automatic recording because the alternative host is not the same as a co-host.   You need to say very clearly and plainly for people .  You can not do local recording as alternative host who starts the meeting until the host gives an alterative host the co-host permission. I'm super confused on this issue and cannot find anything about it  online. 

        @Frank_TB wrote:

        Hello,

         

        Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting.

         

        Prerequisites for designating an alternative host

        • Both users need to be Licensed and on the same account
        • Zoom desktop client for Windows, macOS, or Linux:   or higher
        • Zoom mobile app for Android or iOS:   or higher
        • For webinar, the user who schedules the meeting needs both a license and the webinar add-on; the alternative host only needs to be Licensed
        • Alternative hosts must be signed in to Zoom with the correct account in order to be granted the host or co-host permissions

        Alternative host limitations

        • The alternative host can start the meeting using the join link in the email or calendar invite sent to them by the host. The meeting will not display in the upcoming meetings list in the desktop client, mobile app, or web page for alternative hosts.
        • Alternative hosts can't schedule on behalf of the host. If you need to schedule a meeting on behalf of another user, use  . You can also give another Licensed user scheduling privilege, which allows them to schedule meetings for you and makes them an alternative host for those meetings. 
        • If the original host joins after the alternative host, the original host is given the option to reclaim host-control of the meeting, or have the host-controls remain with the alternative host. If the original host retakes host control, the alternative-host is demoted to a participant.
        • Alternative hosts can only be assigned during scheduling or before the scheduled start time. If a host is attending a meeting but needs assistance with managing the meeting, they can assign a co-host during the meeting instead of an alternative host. 
        • If an alternative host is designated for a meeting, the meeting will still follow the original host's limitations or add-ons. For example, if the host has a Large Meeting 500 add-on but the alternative host does not, the meeting will still start with the expanded 500 participant capacity, since the system checks the host's meeting profile, rather than the first participant or alt-host that starts the meeting. 
        • Recurring meetings with scheduled occurrences cannot have their alternative hosts edited for a single occurrence. To modify the alternative host, they will need to edit all occurrences in the web portal.

        Regards

         

        If my reply helped, don't forget to click the accept as solution button!

         

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