Automatic naming of zoom recordings (as same name as Google Calendar meeting)? | Community
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Newcomer
August 27, 2021
Question

Automatic naming of zoom recordings (as same name as Google Calendar meeting)?

  • August 27, 2021
  • 11 replies
  • 5 views

Hello all,

 

I'm on a paid corporate Zoom account. I would love to find a solution to this problem.

 

When I record a Zoom session or look up Zoom records of attendance, all my Zoom sessions are named the same (except for the date and time), in the following format:
YYYY-MM-DD HH.MM.SS [First Name Last Name] Personal Meeting Room [Meeting Room #]

 

But I need to provide audits of some Zoom recordings and this means I much go through the effort to download the record of attendance and manually edit each of the Zoom records with the actual name of each Zoom session.

 

What is frustrating is that Zoom knows the name of each session, as seen from the Zoom schedule, but both the Zoom recording and the Zoom attendance record as named using the aforementioned format. 

 

Is there any way to configure Zoom so it correctly records the Zoom session name?


Thank you,
Shawn

    11 replies

    CarlaA
    Community Manager
    Community Manager
    September 2, 2021

    Hi @sdcinvan, Welcome to the Zoom Community! 

     

    I do see that you have a support ticket open with a member of our tech team and they are awaiting a reply to the latest response. 

     

    It seems that after checking your account, they noticed that you schedule meetings using your PMI, which is the meeting ID of your personal meeting room. This is the reason why the name of the folders is always [First Name Last Name] Personal Meeting Room.


    To prevent this from happening and have the meeting topic in the folder name, you would need to schedule meetings using a randomly generated ID, not the PMI.

     

    If you found this helpful, please mark the reply as Accept as Solution. This will allow other community members to easily find your discussion. Thank you! 

     


     

    Newcomer
    August 31, 2022

    @CarlaA The issue is still not resolved. We need the meeting name to be included in the MP4 download. How can we enable that? Could you outline simple steps? I do not understand what you mean by "using a randomly generated ID, not the PMI". Where can we set this?

    Newcomer
    November 17, 2022

    Hi @djtechy   @Simpson , thank you for clarifying that you are referring to the MP4 file name.

     

    I apologize for the misunderstanding. Zoom made these changes due to Personally Identifiable Information (PII) being shared via the recording file names. We are responsible to align with laws on privacy so we, unfortunately, had to make this change. I know this is not ideal, and this is not to say that this option can't be provided in some way in the future. For now, however, this is the new format for the file. 

     

    I hope this was helpful! Our community team will definitely provide this feedback to our legal and product teams.

    Thank you!

     

    Carla,
    Zoom Community Team

    Please click Accept as Solution if you found this reply helpful. Thank you!


    I would just like to see the meeting name in the recording information... I literally have 40 recordings right now that I have to edit, some multiple in a day. Teams will link to the calendar at least, but I get that's an MS0365 feature. I've recently switched to Zoom for a new job and I hate that ever recording is named the same thing. Given my choice, this alone would switch me back to MS Teams.

     

    Explorer
    December 23, 2021

    Zoom recordings in the cloud used to include, partially, the given name of the of session in the title but changed to the very unhelpful DateStamp[random number].mp4 format. Please can it be put back to the original or give us the option of retaining given file names?  Our Tutors are set to give tutorials weekly or fortnightly on their specialised subjects, this results in usually 30 meetings per week and I must download them ALL and store them for quality reasons. This helps with disputes between Students and Tutors.  As you can imagine my archive has grown quite significantly over the past 5 years and I would like a more efficient way of searching them in future. Perhaps by subject rather than date.

    Newcomer
    July 30, 2022

    Agreed - there should be a simple way for the meeting presenter to name a meeting with the option of adding date and time to whatever meeting name has been given, and this name can be a more useful customised labels of recordings, particularly useful in scenarios such as above. It has been a while since the suggestion for this feature was made and until now not yet added - does Zoom really care for improving customer experiences? 

    Newcomer
    August 10, 2022

    Or, simply a unique custom metadata id that can be defined by the creator / or generated automatically if blank.  Then contain that field on the recording.

     

    Then the recording, the meeting, and some outside system would be able to speak seamlessly.

    Newcomer
    March 8, 2023

    I came searching for this solution, and sadly it's still an issue. Is this in the roadmap anywhere?

    Newcomer
    April 5, 2023

    Came for same solution. 

     

    Sad 😞

    Newcomer
    May 17, 2023

    Is there an update? We must share our recordings often; the processing time is very long. The ability to change the name of the recording right away would be super helpful. 

    Newcomer
    July 8, 2023

    Thank you everyone for raising this. I'm having the same issue, is their a way to fix this, very frustrated... Please give us a solution. Thank you.

    Newcomer
    December 8, 2023

    I can't believe this issue is still not resolved 😞 
    Will need to check other tools now, lost hope with zoom. 

    Newcomer
    January 12, 2024

    I have the same issue.  Multiple professors recording office hours.  Need to post the videos to those hours each week.  Need an automated way to download and associate these many recordings with the specific class session.  I don't see anything in the Metadata that will allow me to do that.  I get PII, but I don't see how the meeting number is PII.  Simply putting the meeting ID in there would make at least some connection.  Right now I am needing to pay a human to go through every single file and manually take care of this.  Error prone and expensive.