Adding multiple invitees when scheduling a meeting

[scotharkins]

This is for the Zoom 5.13.11 app on Windows 10 Enterprise, when using the "Schedule Meeting" feature.

I need to add a long list of invitee emails. Through trial and error I was able to figure out I could only enter 1 bare email address at a time, then hit space to convert it into an object, limited to no more than 64 characters per email address. There is no pop-up suggestion to guide the user on adding even the first email address, and I did not find any guidance in the docs nor here (so far).

The field does not accept email standard list entries like "User Name <email address>", nor does it accept a comma-separated recipient list that might be copied from the recipients of an email application, which would seem like a sensible option.

The one workaround I found was that I could paste a list of semi-colon-separated email addresses so long as no single pasted block exceeded 64 characters. Thankfully in vim I can quickly convert commas to semi-colons and break up the list into lines shorter than 64 characters total. I'm lucky to know how to do this, and patient enough to figure out what should be documented.

How do I suggest a feature for this field that would support pasting a standard list of email addresses copied from, say, Gmail or Outlook? The parsing should be easy enough to do with either commas or semi-colons, and would make inviting a longer list of users less tedious. Almost any SDK offers code for handling such input.

Yes, I know the workaround is to simply add the meeting info to a calendar invite, but you have added this field to your "Schedule Meeting" feature, and you want to continue to position Zoom as an enterprise-ready product, so this field needs to step up to that aspiration.

Further, you need at least a floating pop-up to suggest how to add email addresses, plus add the info to your "Schedule Meeting" docs and videos, add a ? icon to the Schedule Meeting page, and maybe join the rest of the desktop-app world and enable capturing the F1 key to open help (or whatever equivalent is default in MacOS).

Please consider these suggestions. Thank you.

[YaBoiB]

Hello @scotharkins, 

 To request features for the Zoom product go to zoom.us/feed and fill out the form. That page is monitored by the Product team at Zoom so they take into account all customer inquiries for improvement to the product. 

One thing that a customer can do is import all of their contacts into the contacts tab of their account using a csv file, that way you can just type out the first name and maybe one or two letters of the last name (if first name is common) and find your contacts that way. The second, you eluded to, Calendar Integration I do not know of "any" Enterprise companies that do not utilize calendar integration on their accounts so the functionality in question was "clearly" designed for Zoom customers who merely want to add a few emails into that section. There is a limit to the characters that Zoom can add in that UI field. Although there is a limit to characters if the contacts are already in your system there is not a limit to how many email addresses you can add. (there might be but I stopped at 24) screenshot. 

 

 Thank you so much for your input, we really appreciate our customers pointing out where we can improve. 

https://support.zoom.us/hc/en-us/articles/4471567449357-Bulk-importing-contacts-to-an-address-book

Regards,

Brandon 

[RinconDeAlmas]

That has to be the most ridiculous excuse for a basic feature lacking from a supposed enterprise application.

EVERY program I have EVER used that accepts email addresses has the ability to add multiple at once. Why does it take a user suggestion to add a basic function that should have been there from the beginning.

The fact it can't take a standard email format, like 'Fname Lname' <***********> is also incredibly stupid. Honestly. Frustrating. Time waster. Skype can do it you know?!?

[meriment]

You are correct that within the desktop client you can only add one email at a time. It sounds like in order to add a long list of invitee emails efficiently you  would like it either to paste a comma-separated recipient list that you copied from a major email application such as Gmail or Outlook. Agreed converting vim files to semi-colons and breaking up the lines is tedious. If you don't want to use an email calendar (a popular workaround) you could use APIs to add multiple recipients when creating a Zoom meeting without having to add one by one. Alternatively there are Zoom apps such as Salepager that let you add multiple recipients at once to a scheduled Zoom meeting.

[Tal2519]

What exactly does the Invitee field trigger? I have always used my personal room, but now I notice that when I dont, I have the ability to "Add Invitees"... which I have done. BUT it appears to actually trigger nothing. I was hoping the scheduled meeting would be sent to the Invitees (silly me) but that doesnt appear to be happening. If it is just to let me know who i would like to invite, well, what a waste of time. 

[cipherpunks]

Nearly 2 years later and the Zoom Desktop client still has this limitation? When can we expect this basic feature to be implemented?a

[andre7]

Struggling with this myself, except that I'm not tech savvy enough to know the workarounds. Frustrated to be sure that the only support is a chat bot or the community. Is the latest option still entering one email at a time? What about a list of 200? Seems a ridiculous waste of time.

[Bandit04]

Did you get a response?  Trying to add about 80 addresses.  Thanks.

[SAL123]

Use TEAMS instead. Ridiculous!!

[enderak]

I have found that formatting your list to have a comma and either a space or new line between each address will work. Semicolons, spaces without commas, etc. don't work.

So either ***********, ***********, etc

or

***********,

***********,

etc.

It's vert frustrating that it's not more flexible with inputs. It took me about 15 minutes to figure this out, knowing I had done it successfully in the past but not remembering how.

[YaBoiB]

Hello @enderak ,

 Did you know that you can import your contacts from your calendaring service and type in the first (last) names of your potential participants? 

[jbrower]

mid-2025 and this is still a bust. NO way are we upgrading to Pro if basic functionality like this is "vibe coded" or otherwise not done professionally

The only way I can get anything to work is add one e-mail, press save, then edit, then add another one. How do I verify they are both added ?

[YaBoiB]

Hello @jbrower, 

 Adding calendar and contacts to your zoom account is not only for paid users. Basic users can use this functionality as well. Here is a KB article on how to implement this into your account. 

https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0068615

[jbrower]

Hi YaBoiB, thanks for your reply. Is that possible with the browser version ? We're not allowed to download most apps on our work PCs.

[MGSR]

Hello @jbrower!

Yes, you can add a calendar and contacts via the Zoom web interface. Here's how to do it:

1. Log in to your Zoom account at https://zoom.us
2. Navigate to Profile > Calendar and Contacts Integration
3. Select your calendar service (Google Calendar or Microsoft Outlook)
4. Click "Connect to Google" or "Connect to Microsoft" depending on your choice
5. Authorize Zoom to access your calendar by clicking "Allow" in the consent window
6. Once connected, you'll see your calendar account details under "Connected Accounts."
7. Choose which calendar Zoom should check for meetings

If you encounter any issues during the integration process, some common troubleshooting steps include:

• Revisiting the Calendar Integration settings and reselecting the calendar if meetings are not detected
• Reconnecting and ensuring all necessary permissions are granted if authorization fails
• Waiting a few minutes or refreshing Zoom if meetings are not showing up immediately
• Trying a different browser or adjusting security settings if you get an "Unable to Connect" error

[jbrower]

Thanks MGSR for your reply. However our company policy precludes use of Outlook and any Google service unless absolutely necessary. Too much security risk, and when something does go wrong Salesforce or other 3rd party gets blamed so hard to know what to fix and who is at fault.

For the time being we continue to enter Zoom meeting attendee invites manually, one-by-one. It would at least be good if you can allow a typical entry format:

  name <***********>

instead of just the e-addr. This would be professional. You keep asking us to upgrade to "Pro" -- pro what ?  Pro amateur coding ?  Small things like this are professional. You guys should know better.

[otrizno]

Does the Zoom team have any updates on this? The current process is really inconvenient. As far as I understand, the latest option still requires entering one email at a time—what about cases where we have a list of 200? That seems like an unreasonable waste of time.