Some scheduled meetings not showing up in Upcoming Meetings

Forum|Forum|4 years ago
January 4, 2022
15 replies
32 views

Hi folks,

I have a number of different types of recurring scheduled meetings (as well as some one-offs).

Some of these are made through integration with my booking system for clients, which is Squarespace Scheduling (previously known as Acuity).

I have already gone through seeking assistance from their help team but it seems to be a Zoom end issue.

Some of my meetings did not come through that way, some I scheduled through going to the Zoom website in my browser and going to Meetings and clicking Schedule a Meeting. For example I have one on Tuesday nights at 5:45pm .

Now I know this scheduling did actually work, because when my clients click the link I sent when inititally scheduling this call, they are able to access the meeting and I receive the email notifying me that someone has signed in to the call, at which point I can click the link in the email to start the meeting.

However, this meeting does not show up in my Zoom app in the Upcoming Meetings tab. Nor does it show up in the browser view of my upcoming meetings.

I also have this same issue with some - but only some - of the meetings that have been scheduled via integration with Scheduling. Some of them do show up as upcoming meetings, some do not and I have to wait for a client to join before I can start the meeting.

If you could help me with this issue and get all of my scheduled meetings displaying I'd be very grateful. Thankyou.

Best answer by LauraCanterbury

GUYS SOLVED IT! Recurring meetings created without a specific time and day will appear on the last page of programmed meetings, just scroll down and click on the last page of programmed meetings and all the ones you can't find will be there. I'm referring specifically to Zoom webpage here, on the mobile app they appear right at the top no problem for some reason. Cheers!

Show previous replies

S

Steve_F

Newcomer

Hi All,

I was having the same problem as everyone else, mostly occurring on the Zoom app on iPads.

Zoom have changed the length of recurring meetings end date/occurrences that you can set when setting up your meeting.

Try this fix.

You can only set for 20 sessions in advance. See screenshot below.

Anything more than this and it won't show in the Zoom app on iPads.

(Longer ranges of occurrences seem to still work ok on Android and Apple phones).

This worked for me, hopefully it works for you too.

** Maybe someone from Zoom whom reads this might change this back so we can all schedule occurrences to be set for longer periods of time e.g., 1 year plus or infinite! **

Cheers

T

tysauthor

Newcomer

My issue is with all scheduled meetings, not just recurring. After I schedule a meeting, it shows up on my Google calendar, but no longer shows as an upcoming meeting in my Zoom profile. So, I have to search my calendar to see when the next meeting is coming. It also no longer gives me an option to copy the invite to send to people. Maddening!!

A

amywurster

Newcomer

Same for non-recurring meetings. I use Calendly and it shows up on my Google calendar but not in Zoom's upcoming meetings. Did you find a solution?

T

ts23556

Newcomer

Google user and I've had this frustration with Google Calendar/Zoom integration for a while now. My experience has been that when I added a Zoom conference in the invitation, it gave me no meeting edit options. This posed problems because I am often creating meetings for others and need to be able to add security and additional hosts ad hoc.

I'm an executive assistant, so I have access/am delegated to schedule meetings on behalf of my principal. To keep my own calendar and notifications clear, I usually do not invite myself as a guest unless I'm actually attending. I scheduled several team meetings yesterday for the principal and included myself as a guest because I need to attend. Google calendar recognizes the principal as the organizer, but I am the invitation creator and also on the guest list. When I entered the Zoom site, I could see all of these meetings in my "Upcoming Meetings" list so I though maybe the issue was resolved in some background updates.

But alas, when I scheduled two meetings today on the principal's behalf where I am not a guest, I could not see the meetings listed in my Upcoming Meetings, even after refreshing, logging out, clearing my cache, etc. Only after I added myself as a guest to the invitation in Google did the meetings show up in Zoom. I edited as needed. I was then was able to then go back to Google to remove myself from the guest list and the meetings remained listed in Zoom.

I don't love this process as it is still a lot of steps for a workaround. But, at least I know how to trick the system into loading my Google-originated meetings into Zoom. This worked for both single instance and recurring events.

R

ryanJac

Newcomer

For assistance specific to your Zoom and Squarespace Scheduling integration, I recommend checking Zoom's support documentation:(https://support.zoom.us/hc/en-us).This resource often contains troubleshooting guides and step-by-step instructions for common integration issues. If you can't find a solution there, reaching out to Zoom's support team directly could provide more personalized assistance. Good luck!