When assigning "Alternative Host" I receive message that the person must have a license. Is there another option. I have a weekly meeting that I will not be able to attend, however the group needs to meet. Help!
If I send out meeting link. Can the group enter meeting without me present?
@Bort - Hello, I host peer support meetings for a non-profit. But I cannot attend all of the meetings. I have a team of facilitators who host the other meetings. We currently use Google Meet, but would like to try using Zoom. So our non-profit licensed a Zoom account through Tech Soup. But now I see the license is only associated with my email address. So I am wondering how to enable my other facilitators to host meetings when I am not present. Seems like one option is to purchase separate licenses for each facilitator, but I think that will be cost prohibitive. Another option seems to be what you have said above, to share my host key with each of the facilitators. Would that enable them to host the meetings without me? Are there instructions somewhere on how this would work, e.g., I schedule the meeting and share the link with the group and I provide the host key to my facilitator--then when and where do they enter the host key? Thank you for your help.
This is difficult to navigate as a Zoom employee, since sharing accounts is technically against our Terms of Service.
The best option is to acquire additional licenses, then use Alternative Host (to all others to start the meeting in your place) or Scheduling Privilege (to allow users to schedule and transfer meetings for each other), both of which require being licensed users on the same account, but certainly your financial constraints are understandable and may prevent this.
The other method I mentioned is useful in such situations, but is more intended for the actual host to claim host controls when they cannot login to their account. The host would schedule the meeting (with join before host enabled and waiting room disabled) and share the invite as normal. The facilitator in control for this session will need to have the host's host key, so that they can claim host with that ID and gain host controls for this session. This only applies for the active session, so this would need to be done each session the actual host is not in attendance.
This should only be used sparingly, as the proper route is to get additional licenses for users on the account.
Hope that helps @JoeMilowic
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