Cloud Recordings When Reducing Licenses | Community
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Newcomer
June 27, 2022
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Cloud Recordings When Reducing Licenses

  • June 27, 2022
  • 1 reply
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Hello,

 

We currently have 60 licenses under an educational account but would like to reduce this to 17. May I know if we will lose our cloud recordings? We were told that we will lose the cloud recordings of the 43 accounts but since the licenses and the accounts are independent of each other, I'm just a bit confused how those recordings will be tagged for deletion. 

Best answer by Bort

But we are not canceling our subscription plan, just reducing the number of license. That's what confuses me. I understand if someone cancels the plan altogether, then the cloud recordings will become inaccessible but since we still have a plan, I am under the impression that whatever is stored in the cloud will still be accessible. Thank you so much for your help. Appreciate it! I also can't find anything from my Google search hence I came to the forum in case anyone had first hand experience or has a better understanding of the matter. 


In your case, admins on the account should still be able to access cloud recordings through Recording Management (which is available at the admin level), but any users without a License are not able to their cloud recordings directly. If you assign a license to those users, they will regain access to their cloud recordings. 

1 reply

Ray_Harwood
Community Super Champion | Customer
Community Super Champion | Customer
June 28, 2022

Hi, @TJTy –

 

The issue is that Meetings are attached to Users, and Recordings are attached to Meetings. If you delete a user from Zoom without transferring their Meetings to another user, the deleted user’s data is removed. 

Decide who among those that will continue to have a Zoom license should inherit the Meetings you wish to retain, and transfer the data from the existing users according to the steps outlined in this Zoom Support article:

https://support.zoom.us/hc/en-us/articles/115005866183-Transferring-data-to-another-user 

TJTyAuthor
Newcomer
June 28, 2022

Thank you for your reply. What I don't understand is, will the user be deleted when the license is removed? I believe the user will continue to exist because from what I was told, we don't even give the users that will be revoked of license, we just tell zoom that from our current number of licenses, we want it reduced to a smaller number.  If the user will be deleted when the license is revoked, how can we make sure that we retain the users that we want then?

Ray_Harwood
Community Super Champion | Customer
Community Super Champion | Customer
June 29, 2022

You're asking the right questions, @TJTy.

 

Removing the license from the user leaves them on your account as a "Basic" user.  They can attend meetings host by others and have their own meetings up to 40 minutes long.