Help required in setting up a Zoom Event Meeting (PLEASE HELP; URGENT)

Question

Hello,

I have purchased a zoom events licence.

I desperately require help in setting up a Zoom Event. My requirements are:
Setting up three simultaneous sessions.
Setting up the event in a way so people can land on the lobby page and choose a session they would like to attend (there will be 3 simultaneous sessions going on)
Setting up a way to send speakers for each session a different sign up link so they can be granted host/co-host access and can share their screen.
Setting up a link for attendees so they can just click the link, which leads them to the lobby and they can choose which session they want to enter.
Allowing other people to edit the event and help host it.

How do other people editing the event access the back end to edit, apart from the link initially sent?

Additional info that would also be really helpful:
How do recordings work for each session? I know they can be viewed directly from the lobby after it ends but can a time limit be set where it can be stopped after 30 days?

Pretty please, if somebody could reach out and help guide me through this process, I would be eternally grateful. Please help with clear directions or if possible, and not too much trouble, screenshots.

Thank you!

Ray_Harwood · Answer

Welcome to the Zoom Community, @ZoomHelp3.

I reached out directly to you with answers to your questions. I'm posting much of that here for others who might want to know the answers.

By default, Speakers get a Join link for the Event Lobby, and they can enter the Lobby, click the Sessions menu, and find their session. In the setup for each session, you make sure that the Alt-Host column is checked, and they can then start the session (the button in the Lobby will literally say “Start” session or backstage). From there, it’s just a session (meeting or webinar, whichever you pick), and as Host they can do anything.

How will you get attendees registered? I’m guessing you have an internal event registration system. You can import the Email addresses from a CSV file (most registration systems allow you to export the data), and once they are imported, they should receive a Pre-Registration Confirmation email that has the Join Link for the Lobby, where they can see the sessions and click on the one they want to join.

Two ways to get help editing: One is to set someone as Co-Editor from the … menu at the top right of the Events Portal editor. This can be anyone, anywhere with a Zoom account. The other way is to go to the Session listing in the Events editor and select the Invite option:

Designated people (co-editors and speakers invited to edit) will get an email with a link to edit. The should keep that email handy OR copy the URL and save it. In my experience, that’s way easier than trying to teach them how to navigate the Zoom Events Portal to find their link.

If your recordings are made “on-demand” within the event, they will remain on-demand and available for viewing (the button next to each session will indicate “Watch Recording”), up until the last day the lobby is open. Lobby Open dates are available and editable from the Dates & Links button at the top of the Event Editor:

Help required in setting up a Zoom Event Meeting (PLEASE HELP; URGENT)

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