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Newcomer
September 23, 2023
Question

Unable to add external contacts to Channels

  • September 23, 2023
  • 22 replies
  • 9 views

Evening all

 

I am suddenly having issues adding external contacts/users to my channels. I have been able to do this for years yet suddenly today I am unable to. It states that an invite has been sent to the account yet those account holders have received nothing in their emails or on zoom client. 

This is a huge part of the way we use Zoom as we are easily able to share resources and docs with the appropriate accounts using the channel. So any help would be greatly appreciated. 

 

https://support.zoom.us/hc/en-us/articles/360049320431

 

On the page above it states  that admins can enable disable certain external users privileges yet I cannot find where I can do this. 

22 replies

Newcomer
September 28, 2023
It is my third day contacting zoom customer service by calling them and emailing them about this issue. They still didn't get the idea how serious the problem is. I cannot believe they still want me to check the spellings and the space error of the clients emails. I am not that stupid...
 
Newcomer
September 28, 2023

It’s crazy. For me these are not even new contacts. I’ve been connected to them for years.  Just won’t allow anything but 1:1 communication. Not group chats or channels. 

Newcomer
September 28, 2023

What can we do? Can we start complaint procedure when the customer service is not helping?

Newcomer
September 29, 2023

I also have this problem. Hopefully Zoom will fix it soon. Otherwise I won't be able to use Zoom anymore

Newcomer
September 29, 2023

Same problem. Can tell you that it was released in the September 18th release and that a rollback won't fix it. Support keeps telling us that nothing is wrong, but whatever this is, is causing us a huge headache.

 

https://support.zoom.us/hc/en-us/articles/13836402647693-Release-notes-for-Zoom-Team-Chat

It’s listed 4th under New and Enhanced Features for windows and macos only.

  • Consent required for channel and group chat additions Windows, macOS
    Users will be presented with a consent notice before being added to an external channel or group chat. Adding external users to channels and group chats no longer requires contact requests. However, contact request approvals are still needed for one-on-one chats. This feature will not be immediately available, as it is dependent on a backend release, currently scheduled for September 24, 2023.
TFFTutorsAuthor
Newcomer
September 29, 2023

Sorry to hear everyone else is also going through the same issues. I have been emailing to Zoom customer service throughout the week and wanted to wait to see if there was a solution on their end before saying anything. However I have been hugely disappointed with no real solution given to my issue.

It seems like the update was catered towards new users and not at loyal customers like us all who have found these issues. I'm also worried about the apparent missing tabs and options to manage the contacts privileges (which I did not know about before).

 

The one workaround I have found is using the mobile app. When inviting contacts from the channel it has an option to invite to Chat via link. Even this has problems as it doesn't let you directly message a contact on zoom. Long story short, after multiple experiments I found the easiest way to get contacts into the channel was to copy invite link and manually paste and send it to the contacts who wanted to join that specific channel. They would then click on the link and a approval request would show on the channel for me to approve.  

 

This is a very long winded approach and manual approach that ONLY works from your mobile phone app and I have been unable to do the same on the desktop client. When copying the channel link from the channels more menu option and trying the same thing it would say that the channel didn't exist/unable to join message to my contacts.   

 

I am more than happy to work with others when raising this as a complaint as it has affected the running of my business and has caused undue stress with the amount of time being wasted. It also makes us look extremely unprofessional to clients which is not what you expect with a paid service.  

 

 

Newcomer
September 30, 2023

I tried your solution just now and I sent out the invitation link by email.  I am hoping it works for everyone.  What upsets me is that we were switching over to the meeting chats and the channel chats because I thought it was a better way of communicating between our group members than via email but now all of a sudden it is not working.   So irritating!  Thank you for sharing your solution.

Newcomer
September 29, 2023

TFFTutors, thanks for the solution! It works!

Newcomer
October 3, 2023

It works!! Thank you!! At least we can work with this solution until it gets fixed by the Zoom team...  

Newcomer
October 3, 2023

I've reported the problem twice but no response so far. They don't seem to be even aware of the problem but it's a major F-Up and if they don't fix it soon they will definitely lose some paying customers - me for example.

Newcomer
October 6, 2023

Finally, the good news is we can add external contacts to the channels.

Now external contacts get emails from Zoom and they need to accept them.

I managed to add a few external contacts to a channel yesterday.

Partner
October 6, 2023

Here is the fix I found.

1) Update Zoom. Go to Zoom.us menu at top left and “Check for Updates.” You need to be on version: 5.16.2 (23409).

2) When you create a channel, you need to follow this screenshot and click Advanced Permissions -> External Users can be added.