Zoom Scheduler
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What is Zoom Scheduler?

Zoom Scheduler provides users with the ability to generate slots of availability for attendees to then select a preferred time on both parties' calendars, which reduces time spent going back and forth to sync schedules. If you're still looking for support, browse our Zoom Scheduler support articles or start a new discussion below!

Recent Activity

Email reminders for cancelled appointments

My clients and I are BOTH receiving emails for cancelled appointments or for appointments that are rescheduled for different days/times but the reminder is for the ORIGINAL date/time. This is causing a lot of confusion with my clients and it looks VE... Show more

My clients and I are BOTH receiving emails for cancelled appointments or for appointments that are rescheduled for different days/times but the reminder is for the ORIGINAL date/time.  This is causing a lot of confusion with my clients and it looks VERY unprofessional for me.  

 

How can I fix this?


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New Interface Doesn't Send Me an Invite When I Schedule

When I scheduled a meeting with a recipient in the old, old interface, the attendee was invited to put the meeting on their calendar. I also received an iCal appointment on mine. Then there was the option to send the iCal notice. Now the only appoint... Show more

When I scheduled a meeting with a recipient in the old, old interface, the attendee was invited to put the meeting on their calendar. I also received an iCal appointment on mine.  Then there was the option to send the iCal notice.  Now the only appointment for me is on the Zoom calendar, and not on my regular calendar.  I'm missing appointments by the boatload.  I'm searching for a way to do it, but I can't find it.

 

I'm seriously considering changing to Teams, which is an idea that I abhor, but Zoom is now screwing with my livelihood!


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Stuck on a work account

I have the application installed on my Windows 11 PC. When I schedule a meeting, Zoom states that the host is my Microsoft Work Account. I used to be able to use Office365 Outlook to schedule a meeting. This function is no longer available. I can onl... Show more

I have the application installed on my Windows 11 PC. 

 

When I schedule a meeting, Zoom states that the host is my Microsoft Work Account.

 

I used to be able to use Office365 Outlook to schedule a meeting. This function is no longer available. I can only enter invitations by manually typing in the addressees.

 

How do I switch Zoom from being associated with my Microsoft Work Account to being associated with my Microsoft Personal Account?

 

I created my account using my email address and Microsoft Personal account.


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How to remove single days off Zoom Scheduler availability

Hello Zoom Community.Sorry if my question was asked already. I could not find the answer.My current set up is a set schedule every week on what times I am available for each day of the week. Zoom scheduler also looks at my Google Calendar to see what... Show more

Hello Zoom Community.

Sorry if my question was asked already. I could not find the answer.

My current set up is a set schedule every week on what times I am available for each day of the week. Zoom scheduler also looks at my Google Calendar to see what is open. So if I have something personally blocked off my Google calendar, it won't show up on the Zoom Scheduler availability for the users to book.

My question is, how do I delete the availability on specific days within the month? For example, let's say my availability is 10am-8pm on Thursday, July 5th specific to client review meetings. How do I delete the availability on that specific Thursday but still have then 10am-8pm still be available for all other Thursdays?

Right now I manually block off the time off my Google calendar. My set up is that I also have another Zoom availability for certain types of bookings I can still be available for on July 5th (example new client meeting).

Is there a way to just remove the Thursday "client review meeting" availability on one booking page but still keep "new client meeting" availability on another booking page?


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Zoom scheduler not updating calendar

I just paid for Zoom scheduler after a free trial and linked a Microsoft 365 account calendar to it. Initially it seemed to work fine (during the free trial period) but now it is not updating my calendar at all. I have a meeting someone booked with m... Show more

I just paid for Zoom scheduler after a free trial and linked a Microsoft 365 account calendar to it. Initially it seemed to work fine (during the free trial period) but now it is not updating my calendar at all. I have a meeting someone booked with me on Scheduler, and I received the email but no invitation and no calendar entry. I can't even save as a meeting, I have to recreate the event in my calendar and copy the entire message into it. This almost entirely defeats the purpose of paying for this product? I guess I can try removing and reconnecting the 365 integration, but Zoom says it is still connected. So frustrating to pay $100 for something that doesn't even work.


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schedule meetings

Why are  my scheduled meetings past July 2025 not showing up. I just scheduled one for 

nicht regelmäßige Dauertermine im Buchungskalender

Hallo,

ich möchte im Buchungskalender/Scheduler folgende Terminserie (analog Outlook) anlegen: jeden 2. Dienstag in jedem 2. (ungeraden) Monat von 15 bis 16 Uhr. Geht das überhaupt mit dem Buchungskalender?

Gruß

Knut

Setting a 24-hour minimum notice for lesson rescheduling

As a teacher, I use a scheduling system for my students to book lessons. Recently, I've encountered an issue where some students have been able to reschedule their lessons as late as one hour before the scheduled time. This has been problematic for m... Show more

As a teacher, I use a scheduling system for my students to book lessons. Recently, I've encountered an issue where some students have been able to reschedule their lessons as late as one hour before the scheduled time. This has been problematic for me as an instructor. I'm looking for a way to implement a 24-hour minimum notice period for rescheduling. This means students would not be able to change their lesson time if less than 24 hours are remaining before the originally scheduled time.

 

My questions are:

  1. Is it possible to set up this 24-hour minimum notice period in our current scheduling system?
  2. If so, how can I implement this change?
  3. Are there any potential drawbacks or considerations I should know when making this change?

Any advice or suggestions on addressing this issue would be greatly appreciated. Thank you in advance for your help!


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Linkin my business website with zoom

I have a  question community how do I link my website to zoom scheduler to where my Partners and Clients can go on my webpage and schedule a 30 min face chat?

Recurring meetings - no fixed time

Hi, this post is more for curiosity. I'm wondering if I am in a tiny minority of people who have a large number of "No Fixed Time" meetings. This is because we have many clients with whom we "hop on a call" on short notice, at varying times. This use... Show more

Hi, this post is more for curiosity. I'm wondering if I am in a tiny minority of people who have a large number of "No Fixed Time" meetings. This is because we have many clients with whom we "hop on a call" on short notice, at varying times. This use case seems to be a real second-class citizen, in that,

 

a. You can't create such meetings from the desktop app

b. The whole page is wasted space for me - see screenshot. I have to scroll down, click the tiny "Recurring meetings" link, and then scroll down through my many meetings to find one (alpha-sorted of that list was restored in - thanks!). Most of the screen is used with the beach umbrella and "no meetings scheduled, enjoy your day". (I don't have any meetings SCHEDULED, but unfortunately in my situation, that isn't automatically a beach day... sigh.)

 

If this is indeed a low priority use case, that's fine, but I have one small suggestion: at the top of this page can there be a simple one-line quick search box? That way I can quickly "zoom in" (ha) on my desired meeting. I believe that feature would equally benefit those have *scheduled* recurring meetings. Thanks!


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